Parent Handbook

 

Table of Contents

(Revised 8/12/14)
General Information
  1. Code of Christian Conduct Covering Students, Parents, Guardians and Other Responsible Adults 
  2. Parent or Parent-Teacher Organizations and Consultative School Council
  3. Attendance
  4. Recess/Lunch Schedule
  5. Daily Mass/All School Monthly Mass Attendance 
  6. Absence
  7. Work Permits
  8. Custodial Arrangements
Academics and Co-Curricular
  1. Homework
  2. Report Cards
  3. Honor Roll
  4. Special Needs Students
  5. Promotion
  6. Retention
  7. School Testing
  8. Student Council 
  9. Field Trips
  10. Respect for Property
  11. Library Guidelines
  12. Tutoring
  13. Counseling Policy
  14. Parent/Teacher Conferences
Dismissal
  1. General Dismissal Information
  2. Homework Club
  3. Safety Guidelines for Dismissal
  4. Rainy Day Dismissal
  5. Bicycles
  6. Skateboards, Rollerblades, Scooters
Athletics/CYO Program
  1. Overview
  2. Purpose
  3. Athletic Programs
  4. Registration & Fees
  5. Eligibility
  6. Behavior
  7. Playtime/Practices
  8. Sports Banquet
  9. Complaint/Grievance Procedure
Health and Safety
  1. Emergency Card
  2. First Aid & Medication
  3. Examinations
  4. Immunizations
  5. Health Records
  6. Communicable Disease
  7. Allergies
  8. Student Sexual Conduct
  9. Student Accident Insurance
  10. Lunch Program
  11. Milk Program
  12. School Nutrition/Celebration Policy
Safe Environment Training & Volunteer Requirements
  1. Safe Environment Training Overview
  2. Good Touch/Bad Touch
  3. Virtus
  4. Safeguard the Children Committee
  5. Volunteer Requirements
  6. Guidelines for Adults Interacting with Minors
  7. Guidelines for Youth Interacting with Minors
  8. Child Abuse Reporting
  9. Zero Tolerance Policy
  10. Closed Campus
Admissions
  1. School Student Non-Discrimination Policy
  2. Inclusion Procedures
  3. Guidelines for Admission
  4. School Admission Policy
Tuition & Development Programs
  1. Tuition & Fees
  2. Main Development Programs
  3. Additional Development Programs
Privacy & Access to Records
  1. Confidentiality Policy
  2. Pupil Records
  3. Directory Information
  4. Parent Authorization to Use Child's Personal Information
  5. Verbal/Written Confidences
  6. Transfer of Records & Withdrawals
  7. Withholding Records
  8. Cumulative Pupil Records
  9. Research Projects & Rights of Parents
  10. Removal of Students from School During School Hours
  11. Interview and Removal from School by Police Officers
  12. Guidelines Related to Possession & Use of Alcohol/Controlled Substance
Discipline
  1. Purpose
  2. Students' Code of Conduct
  3. School-Sponsored and Personal Parties
  4. Maintenance of Effective Discipline
  5. Disapproved Disciplinary Measures
  6. Plagiarism/Cheating
  7. Responsibility Notice
  8. Conduct Referral
  9. Detention
  10. Suspension
  11. Expulsions
  12. Cases Involving Grave Offenses
  13. Harassment, Bullying & Hazing Policy
  14. Student Threats
  15. School Searches
  16. Electronic User Guidelines
  17. Parent/Student Complaint Review Process
Acceptable Use & Responsibility Policy for Electronic Communication
  1. Electronic Communications Overview
  2. Definitions
  3. Electronic Communications Covered
  4. Ownership and Control of Communications
  5. Guidelines for Electronic Communications
  6. Prohibited Practices
  7. Consequences of Violations
  8. Email Policy
Dress Code
  1. Philosophy
  2. P.E.
  3. Girls
  4. Boys
  5. Sweatshirts
  6. Shoes
  7. Other Requirements
  8. Hair
  9. Jewelry
  10. Make-Up
  11. Casual Dress
  12. Christmas Program
  13. May Crowning
  14. Graduation

General Information

Code of Christian Conduct Covering Students, Parents, Guardians and Other Responsible Adults

The Archdiocese deeply appreciates the choice parents and students make to enroll in its parochial elementary schools and secondary schools. Truly, this is a commitment for life and many families make considerable sacrifices of time and treasure to support their students while they are in school. Often families and students continue this support even after graduation because Catholic education makes a difference. Indeed, Catholic schools are different.   

All schools in the Archdiocese are intended to be environments that educate, nurture and support students according to the basic Christian principles of charity and love of neighbor.  Everyone involved in the development of children and youth – teachers, administrators, parents, family and friends – is required to behave in accordance with these principles. 

Our Christian principles provide that:

  • Parents or guardians are expected to work courteously and cooperatively with the administration and faculty to assist the student in meeting the school’s academic, moral and behavioral expectations.

  • Students and parents or guardians may respectfully express their concerns about the school operation and its personnel. However, they may not do so in a manner that is discourteous, scandalous, rumor driven, disruptive, threatening, hostile or divisive.

  • Parents, guardians or other responsible adults who insult or abuse school personnel in the presence of other school personnel, students or parents on or adjacent to school premises or at some other place where school personnel are required to be in connection with their assigned school activities, may be asked to withdraw their student/s from the school.

  • Conduct that materially disrupts class work or extracurricular activities or that involves substantial disorder will not be tolerated.

These expectations for students, parents, guardians or other responsible adults include, but are not limited to, all school-sponsored programs and events (e.g., extended care, athletics, field trips, etc.).

The school reserves the right to determine, in its discretion, when conduct is of such a severe nature as to warrant immediate action without warning.  The action may include removal of a family and its students from the school.

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Parent or Parent-Teacher Organizations and Consultative School Council
If the school has a parent, parent-teacher organization and/or a consultative school council, those involved are advised that these bodies exist to support the school and are important for the school’s viability, but they have very different functions. Parent, parent-teacher organizations, consultative school councils and their members do not have any authority to act independently on behalf of the school or parish.  They are not “agents” of the school or parish and any actions taken must receive the official written approval of the pastor and/or the principal as the case may be.
 
Parent or Parent-Teacher Organizations
The main functions of a parent or parent-teacher teacher organization are to raise funds for the school’s current operational expenses, to promote parental support for the school program, and to increase mutual understanding between school and parents. The membership of the parent teacher organization shall include the pastor, the principal, the parents or legal guardians, and the faculty of the school, where applicable. 
 
Financial operation of a parent or parent-teacher organization shall be governed by the regulations for financial operations as found in the parent or parent-teacher organization bylaws.
 
Consultative School Council

The general responsibilities of the consultative school council are in the following areas:  strategic planning; policy development; resource development; institutional advancement; advice and counsel with regard to financial planning, management and reporting; marketing of the school and evaluation of the council’s goals and activities.

The membership of the consultative school council should include the pastor, principal, parents (no more than one-third of the total membership), alumni parents, parishioners, members of the civic and local business community, and area educators.  Under Canon Law and Archdiocesan guidelines, the members advise the administrative team (pastor and principal) and cannot make decisions binding for the parish education program without the approval of the administrative team (A Primer on Educational Governance in the Catholic Church, the CACE/NABE Governance Task Force, NCEA, 1998).

The regional supervisor at the Department of Catholic Schools is available to assist and guide schools in the implementation of a consultative school council.
 
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Attendance

The school day for Grades K-8 begins at 8:00am and ends at 3:00pm Monday through Thursday.  On Friday, the school day begins at 8:00am and ends at 2:00pm. The school day for TK begins at 8:00am and ends at 12:30pm.Extended Care for TK is provided from 12:30pm to 3:00pm.A student is tardy if he or she arrives after the time fixed by the school for the beginning of the morning or afternoon session. If the student comes after the designated time, he or she is marked absent half a day. A record of all tardiness is kept in the attendance register and records.

All students must be in class by 7:55 and ready to begin instruction by 8:00am.  Any student who arrives after this time is considered late and must obtain a late slip from the office before being admitted to the classroom.  Three tardies, or unexcused morning absences in a trimester will result in a morning detention to make up for lost time (Grades 3-8), or a meeting with the administration to resolve the problem (Grades TK-2).  A student may also be marked tardy and receive disciplinary action for failing to report to class on time after recess, lunch, and when changing classes.


Recess Schedule:  
  • 9:45 – 10:00 AM Grades 5-8
  • 10:00 - 10:15 AM Grades 2-4
  • 10:10 – 10:30AM Grades TK-1
Lunch Schedule:
  • 11:50  - 12:20 PM Grades 5-8
  • 12:10 – 12:40 PM Grades 2-4
  • 12:30 – 1:10 PM Grades TK-1 
On Noon Dismissal days, recess for Grades TK-8 is 9:40 -10:00am.
 
DAILY MASS is offered at 8:00am.  The schedule of Class Masses is as follows:
 
  • MONDAY - Grades 1 and 3
  • TUESDAY - Grades 4 and 5
  • THURSDAY - Grades 6 and 7
  • FRIDAY - Grades 2 and 8
All School MONTHLY Family Mass

 

Each grade has one assigned class Mass each year. Attendance at a class-sponsored Sunday Mass is required of all students in that grade. Non-participation may affect up to 5% of religion grade, and will be reviewed at the time of re-admittance. Families planning to not participate in the All School Mass for their grade-level must meet with the school principal prior to the Mass date.

Students in grades 5-8 are expected to participate in our May Crowning Mass held in May of each year.

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Absence

 

Principals and teachers are responsible for checking the regular attendance of all students. Every absence must be recorded on the attendance register and record. Elementary schools record absences according to the instructions on the Student Attendance Register. When a student is absent, a parent must call the school office, (310-454-9411), before 8:30 a.m. to give the reason for the absence. Please call each day the student is absent. A written excuse is also required from parents each time your child is absent, late, or dismissed early from school in addition to the telephone call made on the day of absence. The requirements for school attendance are mandated by state law. When teachers take attendance they are fulfilling a legal as well as an educational obligation. The school is not allowed to accept an email as a form of communication for reporting a child absence.

Students must attend school (arrival by 12:00pm) in order to participate in school sponsored extracurricular activities (i.e. athletic events) also held in the same day. 

Absences with Acceptable Excuse

When a student has been absent, a written excuse signed by the parent or guardian is required, and the excuses are kept on file for a period of one year. An acceptable excuse includes illness, attendance at medical or dental appointments, funeral services for family members, quarantine directed by County or City Officials or emergency or special circumstances as determined by the school authorities. Excessive unexcused absences will result in loss of academic credit and may affect a child’s ability to be promoted to the next grade level.

Half-Day Absence

Students arriving after 8:29 a.m. will be considered a morning absence. Students leaving before 2:30 p.m. will be considered an afternoon absence. Students who are pulled out mid-day, including medical appointments, and are gone for at least thirty minutes will be considered a mid-day absence. Each of these instances will be marked as half-day absence on their permanent record.

Unexcused Absence

Unexcused absences include family vacations taken during school time.  Parents are expected to arrange vacations around the established school calendar.  Time lost from basic classroom instruction cannot be replaced.  All absences are recorded in the child’s records, and are communicated to future elementary and high schools. Students taking a prolonged unexcused absence at the end of the school year will be marked withdrawn from school.  The principal must be notified in advance of any planned absences.  Unexcused absences will result in the child losing credit for any work missed and not made up in time.  If absence is prolonged, parents are responsible for ensuring that the students are tutored in skills and lessons missed.

 Make-up Work

Advance assignments for children to bring with them on a trip will not be provided. All assignments are made up following his/her return to school. Homework assignments for each day are available from each teacher via Gradelink. Students are responsible for finding out missed classwork. Students have one week to complete make-up work that was assigned during their absence. Any pre-assigned assignment due on the date a student is absent, is due the day he/she returns.

Make-up Testing

Students in Grades 5-8, must complete missed tests/quizzes on the next after school make-up test date. These days are Tuesdays from 3:00pm-4:00pm and Thursdays from 7:00am-7:45am in the Sisters of St. Louis Room. Students should coordinate with their teacher concerning the exact schedule. Parents must indicate specific directions regarding dismissal of the student at 4:00 p.m.: a) Who will pick up? b) Where will pick up be? c) Is student to walk home?

Students in Grades K-5 will complete missed assessments in class.

 

Communicable Diseases

The school cooperates with the local health officer in measures necessary for the prevention and control of communicable diseases in school age children – Education Code, Section 49403(a). Parents must notify the school office when a child is absent due to a communicable disease.

A student who has been absent from school because of a reported communicable disease must have a permit issued by the Public Health Department, a physician, or a nurse before he or she is readmitted to school. 

Leaving School Early
A student may not leave the school before the regular dismissal time without a written request from a parent or guardian. The request must state the reason for early dismissal. The student must be accompanied by an authorized adult.  Students must be checked out at the school office; the student is dismissed from this office only. For release to someone other than a parent or legal guardian, the school must have written permission of a parent.  Students are never permitted to leave the school grounds to purchase lunch. 

Medical Appointments

Early dismissal for medical or dental appointments shall be granted when the parents/guardians make a request. Parents/guardians are urged to keep such requests to a minimum and encouraged to make arrangements for care during vacation periods or after school hours. If it is absolutely necessary to have a series of appointments during school hours, please discuss the matter with your child’s teacher.

Extended Absences

When, for family reasons, parents wish to take their children out of school temporarily, the principal and teacher will discuss with the parents the possible effects of such an absence. If a student is absent for an extended time, (e.g., 15 or more days in a trimester), official grades may be withheld.

The principal and teachers must be notified in advance of any planned absence.

Advance assignments for children to bring with them on a trip will not be provided. All assignments are made up following his/her return to school. If an extended absence occurs at the end of a trimester, students may receive an incomplete on their report card until the work is made up.

Unexcused absences may result in the child losing credit for any missed work, including tests.  When the student returns to school following an absence, the parent must write a note explaining the absence and stating the dates of the absence.  This is state law as well as an Archdiocesan regulation.

Truancy

A student who is absent from school without an acceptable excuse three full days in one school year or is tardy or absent for more than any 30 minute period during the school day on three occasions in one school year, or any combination thereof, is a truant and shall be reported to the attendance office or superintendent of the public school district.

In the event that the school suspects that a student is truant (absent from school, without an acceptable excuse), the school administration will contact the parent or guardian. If the school suspects that the student is a habitual truant (absent three times in a school year, without an acceptable  excuse) and all resources at the school level have been exhausted, the school principal will notify the local public Child Welfare and Attendance authorities.

A student who has been reported once as a truant and who is absent again from school one or more days, or is tardy on one or more days, without an acceptable  excuse, will be reported again as a truant to the attendance office of the local public school district. A student who has been reported as truant three or more times is considered a habitual truant and is subject to dismissal.

If a student has been absent without excuse, and it is impossible to contact the parent or guardian within 24 hours after repeated attempts, the attendance office of the local public school district, the local police department, Child Protective Services or all of those agencies will be notified.

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Work Permits

Under California law and other relevant laws, a minor student may not work without a work permit issued by the appropriate authority. To obtain a work permit, certain information is required from the student’s school. Information regarding work permits and how to apply is available from the California Department of Education website: www.cde.ca.gov.

The minor/student, after obtaining a promise of employment, must obtain a “Statement of Intent to Employ Minor and Request for Work Permit.” The minor, the employer and the parent or guardian must each complete their sections and submit the completed application to the school. The school will verify the information entered on the application by the minor and parent or guardian and will also examine the student’s records and consult the teacher to confirm the student’s satisfactory academic achievement to date. The student must then submit the form to the “work permit issuing authority.” If all requirements are met, the work permit issuing authority may issue the “Permit to Employ and Work.”  The “work permit issuing authority” may be the local public school superintendent, those persons authorized in writing by the public school superintendent to issue the permit, or a school staff member who has been designated and trained as the work permit issuing authority for the school.

A copy of the signed work permit must be kept in the student’s file.

For additional information and forms see http://www.dir.ca.gov/DLSE/ChildLaborPamphlet2000.html

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Custodial Arrangements

Divorced or separated families must file a court-certified copy of the custody section of the divorce or separation decree with the principal’s office.  The school will not be held responsible for failing to honor arrangements that have not been made known in writing.

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Academics and Co-Curricular

Students are expected to complete homework as assigned. It is not acceptable to send letters of excuse for homework not completed because of sports, dancing class, scout meetings or extracurricular activities, etc. If a parent notices excessive time being spent on homework assignments, he/she should communicate the problem in writing and request an appointment with the teacher. Homework shall count for no more than 10% of the academic grade in any subject.

It is the responsibility of the student to make up all classwork, homework and tests missed due to an absence. Make-up testing must be scheduled with the teacher administering the test. It is the policy of the school that extra credit work cannot compensate for incomplete school work, incomplete homework, low test scores, or grades.

Homework is due at the beginning of the school day or class period. Homework assignments turned in after that time, including assignments brought in by a parent, will be considered late and receive half credit. Any assignment more than two days late will receive zero credit. Students may not call, email, or text home for missing homework. Students may request clinic personnel to call home for a missing lunch. The school phone is for school businessonly and is to be used by students only in case of emergency.

The average amount of homework per night is as follows:

Grades K and 1: Optional,not to exceed one-half hour

Grades 2-4: Approximately one hour

Grade 5: Approximately one and one-half hours

Grades 6, 7, 8: Approximately two hours

Please remember that these are average guidelines and may fluctuate each night. If your child is consistently taking more time than this to complete their homework each night, please contact their teacher.

Report Cards will be issued at the end of each trimester for grades 1-8. Kindergarten receives a progress report for the first trimester and report cards for the second and third trimester. Transitional Kindergarten students will receive an evaluation of progress twice a year. First and second trimester report cards should be signed by the parent and returned to the homeroom teacher. An average of grades from all three trimesters will be reported on the student's cumulative folder.

School Grading Marks for Grades K-3

Subjects:

EA=Excellent Achievement, 93-100%

PA=Proficient Achievement, 80-92%

MA=Minimal Achievement,70-79%

IA=Insufficient Achievement, 69%:below

Skills:

+ = Area of Strength

= Area for Improvement

School Grading Marks for Grades 4-8

Achievement:

A = 97% to 100%

A- = 93% to 96%

B+ = 90% to 92%

B = 87% to 89%

B- = 85% to 86%

C+ = 80% to 84%

C = 75% to 79%

C- = 70% to 74%

D = 65% to 69%

F = 64% and below

Pass/Fail Classes

S = Pass

NI = Fail

Effort and Conduct

O =Outstanding G = Good

S=Satisfactory NI = Needs Improvement

Honor Roll: Any student in grades 6 - 8 who achieves a 3.7 to 4.0 GPA shall be on the Honor Roll with First Honors. Those students with a 3.3 to 3.69 GPA shall be on the Honor Roll with Second Honors. The grades in the following subjects will determine eligibility each trimester: Religion, Reading, English, Math, Spanish, Science and Social Studies. Students must maintain a “B-” or higher each trimester in Music, Art, Technology and Spelling, and a satisfactory grade in P.E. Students must have an “S” or better in Work Habits and Behavior to qualify for the Honor Roll.

A = 4 points C+ = 2.3 points

A- = 3.7 points C = 2 points

B+ = 3.3 points C- = 1.7 points

B = 3 points D = 1 point

B- = 2.7 points F = 0 points

It is the policy of the school to round up to the next number grades of .5; grades of .4 are moved down to the preceding number.

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Special Needs Students
Students who exhibit learning and/or behavioral difficulties which impede their ability to learn in a regular classroom will be referred for screening.  Parents will be apprised of the reasons for the recommendation.  Results from such screening must be given to the school to assist teachers in providing appropriate instruction for the student.  Those students who are identified as needing additional assistance for academic progress must be provided with such assistance by the parents. It will be the obligation of the parent/s to follow the recommendation of the school regarding remediation or outside tutoring. The school must be made aware of any information which affects the student’s ability to benefit from instruction in the regular classroom.
 

Corpus Christi School does not offer special programs to meet the needs of students who exhibit substantial learning and/or behavioral problems.  It may be necessary in such instances to recommend transfer to a school which offers appropriate programs to meet those needs at the sole discretion of the school administration.

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Promotion
Students who satisfactorily complete the prescribed course are promoted to the next highest grade at the end of the school year.  Students are expected to complete all assignments for their specific grade level and to complete all final exams.  In some instances, they must attend summer school to ensure that course work has been satisfactorily completed before advancing to the next grade.
 
Promotion Requirements
Before a student may advance to the next grade level or an eighth grade student is awarded a diploma, he/she must observe the following:
 
  1. Complete the course of study for their grade.
  2. Complete all final tests and all assignments in each subject.
  3. Return all books in good condition.  If a book is lost or damaged, payment by the parents for replacement cost is required.
  4. Remove all objects from locker and leave it in a clean condition.
  5. Return signed conduct slips, detention notices, and adhere to the Corpus Christi School Student Code of Conduct.
  6. Pay all outstanding fees, including library fees, athletic obligations, tuition   and school fees.
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Retention

The decision to retain a student in his/her present grade should be based upon consideration of the overall welfare of the pupil.  Principal, teacher, and parents must be involved in the decision to retain a student. It is the policy of Corpus Christi School that any student who will be repeating his/her grade must do so at another school, for the emotional protection of that student.  Students who have moved to another school to repeat a grade may return to Corpus Christi School after two years have passed. Parents will be notified by the end of February if there is a possibility of retention.

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School Testing

Final tests in all major subject areas will be administered in May and June to all students in Grades 6-8.  Students must be present for these tests unless they are ill.  The atmosphere is most conducive to taking tests on the dates scheduled.  Make-up tests may be given if circumstances permit.

STAR Assessments

The STAR Assessments are administered to all students in TK-8th grade multiple times throughout the year. Students in grades TK-3rd, will take the STAR Early Literacy assessment. This assessment covers literacy skills typically acquired between the ages of 3-9. Older students may also take this assessment if there is concern that they may have gaps in early literacy skills. Once a student (in any grade) reaches a certain scaled score, there is no longer a need to complete this assessment.

Students in grades 2-8 will take the STAR Reading and Mathematics Assessments. Students in 1st grade may also take the STAR Reading and Mathematics if they have at least 100 sight words.

Results of these assessments will be sent home periodically throughout the year.

ACRE tests are given in January of each year to grades 5 and 8. The test measures students’ cumulative knowledge and practice of their faith at those points in time. ACRE results help the school measure the effectiveness of its religious education curriculum.

 

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Student Council
Purpose
The purpose of Student Council is to develop leadership qualities in its members, to be of service to the school and student body, and to present the opinions, feelings, and suggestions of the student body to those with the authority to act upon them.
 
Qualifications
Students who maintain a B- overall grade average or higher for the year, including at least a “C” in all other non-honor roll classes, may apply for Student Council.
           
Candidates must have maintained a “G” or higher in Conduct and Work Habits in all subject areas. Elected officers must maintain the above throughout their Student Council Term.
 

Candidates must be enrolled in Corpus Christi School for a minimum of 1 year.     

Campaign Guidelines
  • Only positive campaigning is allowed.
  • Candidates have a maximum allowed budget of $25.00 (if material is donated, value of material may not exceed $25.00)
  • No “giveaways” are allowed (i.e. candy, pencils, etc.).
  • Campaigning begins at 7:00am on the assigned day in May.
  • No posters/fliers/stickers may be posted before that time.
  • Poster location is on a “first come, first serve” basis.
  • Students are allowed a maximum of 150 fliers.
  • Campaign stickers are only allowed to be placed on people, not the school.
*Most Important:  The goal is to have fun and stay positive.

Posters:

  • Candidates are allowed a maximum of 3 posters.
  • Posters must have a maximum size of 3ft x 4ft.
  • No posters may be hung by the statue or outside the school.
  • No hanging of posters/banners between buildings.
  • No scotch, masking, or duct tape is allowed on the buildings (use painter’s/gaffer’s tape).
  • The school administration reserves the right to approve poster content or location as it deems fit.

Speeches:

  • Candidates must deliver an in-person speech on the assigned date.
  • Candidate speeches are to be 1-3 minutes in length (no more or less) and any campaign promises made during speeches must be approved in writing by the administration prior to the speech.
  • All candidate speeches must be turned in to the Student Council Moderator.
  • No celebrity endorsements are allowed in the speeches or campaigns.
  • Help during speeches is only allowed by siblings and/or other current Corpus Christi School students. (Maximum 6 students).
  • Exceptions may be made for extenuating circumstance at the discretion of the administration.
Election
If there is only one or no students running for a given office, the administration reserves the right to open the office to a qualified sixth grade student, or to merge the existing office for that election only.
 
Ballots will be given to students in grades 4-7 and to each member of the faculty.  Votes will be counted by the Vice Principal and the Student Council Moderator.
 
Timeline
  • Qualifications for office will be reviewed the first day of school and students will sign an acknowledgement.
  • Candidates will announce intent to run for office in April/May.
  • Campaigning and elections will take place in May.
  • Inauguration will take place at the end of May.

**Notice: The administration reserves the right to modify these rules and regulations at its discretion. Failure to follow these and any other rules set forth may result in disqualification.

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Field Trips

Field Trips are taken throughout the year to offer the students a chance to widen their experiences. Permission slips, including emergency information, are mandatory for these events. Parents wishing to chaperone field trips must be Virtus trained and fingerprinted through the Archdiocese Safeguard the Children program. The primary purpose of chaperoning is to help supervise the students.

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Respect for Property
Each student is given specific textbooks which are numbered.  If any book is lost or damaged, the student will replace the book.  All books must be neatly covered at all times during the school year. Writing or drawing on books or covers is forbidden and could result in a fine.          
 
Because of the ruinous effect of gum on buildings, books, clothing, etc., gum is not allowed at any time on the school or church premises or during after-school activities.  Any student chewing gum during class or on school or church premises will be appropriately disciplined.
                       
Vandalism will not be tolerated.  Undue careless handling or destruction of school property will result in disciplinary action and a fine in accordance with damage done.  All penalties related to the willful defacing of school property pertain to graffiti as well, including restitution and the possibility of expulsion.
 

Students in Grades 6-8 are assigned lockers.  These lockers are to be kept in order and securely locked at all times.  NO decals, etc. are to be posted inside or outside lockers.  Lockers will be inspected at regular intervals and at the end of each trimester.

 
Lost and Found

Lost items and items inadvertently left on campus will be held in Lost and Found for one week only.  It is extremely important that you label all lunch boxes, sweatshirts, jackets, etc.  All items in the Lost and Found will be removed from campus each Monday afternoon.  It is important that you check the Lost and Found bin daily if you are missing any articles.

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Library Guidelines

The school library is open to students, faculty, staff and parents.  Grades 1-5 visit twice a month and grades  6-8 visit once a month during regularly scheduled reading class time.  The library is open at lunchtime on Mondays, Tuesdays, Wednesdays, and Fridays from 11:50 a.m. to 12:40 p.m.  Books may be checked out for two weeks and renewed once unless there are special circumstances.  Every book has a due date stamped inside the front cover.  Students should note that due date in their calendar or use some other form of reminder.

 

Overdue Books & Fines

Fines for late books are 10 cents per school day.  A student won’t know how much a fine is until the book is returned.  The circulation system calculates the fine based on the number of days the book is late.  There are two parts to the overdue process:  return the book AND pay the fine.  Fine money should always be in an envelope with the child’s name on it. Please do not tape money to the book.  Because there are almost 8,000 volumes in the library, more than 260 students, and many people shelving, occasionally a book will have been returned and misfiled.  If a student receives an overdue/fine notice in error, please come immediately to the library and every effort will be made to locate the book.  Students who lend their checked-out book to another student are still responsible for that book if it is returned late or is lost.

 

  • First graders may check out only one book.  Once that book is late, she/he may not check out another book until s/he returns the first one and pays the late fine.
  • Second graders may check out two books, and third grade through eighth graders may check out three books.  Once there is a fine owed, no more books may be checked out until the fine is paid.

REPORT CARDS  are not distributed to students until all overdue books are returned, overdue fines are paid, and lost book costs are paid.

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Tutoring

If a student requires private tutoring or parents wish to have a student tutored in school subjects, the parents are responsible for engaging the tutor and paying all tutoring costs. The school may assist the parents in identifying tutoring resources.

Teachers may not be paid for tutoring students assigned to their classes. With prior permission from the principal, teachers may tutor other students who attend the school and be paid for such tutoring by the parents at a charge of $75 per hour. Parents will write checks payable to Corpus Christi School.  The school will transmit the appropriate payment via payroll to the teacher.

The school may arrange with independent contractors or entities who are not teachers or staff at the school to provide tutoring on a fee basis. Independent entities must have appropriate licenses, agreements for use of the premises and insurance.

All tutors and entities must comply with the procedures and policies of the Archdiocesan Guidelines for Adults Interacting with Minors at Parish or Parish School Activities or Events.

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Counseling Policy

The mission and purpose of the school is education. The school does not assume the responsibilities proper to the family and to society. The school may not assume the responsibility for psychological counseling or therapy because it is not qualified or licensed to provide such counseling or therapy. The school may engage in the following activities in addition to providing classroom instruction:

  • Provide advice regarding academic subjects and student progress in school
  • Give limited guidance to students who present with non-academic personal issues or situations
  • Provide referrals to marriage and family counselors, child psychologists, licensed academic psychologists, psychiatrists and similar professionals for diagnosis and treatment. If the school provides referrals to parents, the list must include at least three names of qualified persons or entities
  • Retain, where necessary, appropriate professionals to provide educational testing that is needed for assessment of a student’s academic ability, learning patterns, achievement motivation, and personality factors directly related to academic learning problems, or psychological counseling services for the school. Prior to entering into such a contractual relationship, the principal will ensure that the person is credentialed, licensed or otherwise properly qualified. The school may refer a student for specific or additional testing, as appropriate, generally at the parent or guardian’s expense.

In cases of actual or suspected child abuse or neglect or abuse of vulnerable adults, the Archdiocesan Victims’ Assistance Ministry is available as a resource.  The Victims’ Assistance Ministry provides outreach and guidance to those suffering from abuse; sponsors a faith-based trauma recovery program; and assists in informing parish, school, archdiocesan and governmental authorities of the allegations of abuse or neglect. Referral to the Victim’s Assistance Ministry is not a substitute for mandated reporting of suspected abuse. Such a report must be made in accordance with Archdiocesan policy.

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Parent/Teacher Conferences

Conferences will be arranged early in the school year and all parents will be notified. Students in grades 6-8 are encouraged to accompany parents to these conferences.  Parents and teachers should communicate with one another as often as is necessary to eliminate difficulties or to explain and clarify matters. Children are best helped when the school and home work together.

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Dismissal


General Dismissal Information
CARPOOL DISMISSAL is at 3:00pm (2:00pm on Fridays) from the church parking lot. At dismissal time, parents must NOT use cell phones or leave their cars unattended. Pedestrian students are dismissed ONLY from the courtyard by the school lobby. TK students dismissed from the classroom by parent/guardian pick-up. Bicycle riders must WALK their bicycles through the main entrance of school off Toyopa and through the patio.
Due to the distraction caused by the excessive noise level we have experienced on the patio, parents are requested to remain outside on the front steps until the dismissal bell rings. This will allow us to maintain uninterrupted instruction in all classrooms.
Corpus Christi School does not provide general supervision after dismissal; therefore, all students should leave the school premises immediately at dismissal. Students participating in school-sponsored activities beginning right after school must remain on campus and report directly to their scheduled activity. Students may not hang out on campus after school without parental supervision. They may not leave campus without proper authorization. Students involved in activities not beginning soon after dismissal are to leave campus and return at the appointed time.
STUDENTS, PARENTS, AND CAREGIVERS ARE NEVER PERMITTED TO USE THE GATE BESIDE THE RALPHS PARKING LOT.
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Safety Guidelines for Dismissal
  • Students are not permitted to play in the parking lot while waiting for car pools, sports, activities, and/or school events.
  • Parents and students are expected to cooperate with the teachers on dismissal duty.  Their concern is for your safety.
  • Drivers are to drive slowly and carefully on the school grounds.  
  • Drivers should NOT park in front of school or leave cars unattended there.  Children will NOT be dismissed from this area for pickup.
  • Students may not be dropped off in front of the school.
  • Children are not allowed to cross Toyopa Drive at any place other than the pedestrian crossing.  NO JAYWALKING.
  • When exiting the parking lot, drivers are to make a RIGHT HAND TURN ONLY; there is NO LEFT TURN allowed.
  • At no time may pedestrians (including parents) use the Carey gate as an exit.
  • Teachers are not permitted to serve as crossing guards.  The crossing guards are employees of the Los Angeles Department of Transportation.
  • Dogs and other animals are never allowed on the school premises. This includes the steps and the area at the school entrance.
  • During dismissal, teachers are expected to be on supervision. Please do not distract them with questions or impromptu conferences.
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Rainy Day Dismissal

On rainy days carpool students will remain in their homerooms until called individually as their car arrives. Pedestrian students should be picked up directly from their homeroom.

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Bicycles

Students in Grades 3-8 may ride bicycles to school.  If riding bicycles to school, students must wear helmets at all times.  Students who ride bicycles may never ride them on the school or church premises or on the sidewalks bordering the school premises. Bicycles must be kept in the bicycle racks and locked at all times. If a student fails to comply with the safety rules, his/her bicycle will be impounded for a period of time to be determined by the principal.  Bicycle riders must WALK their bicycles through the main entrance of school off Toyopa and through the patio.

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Skateboards, Rollerblades, Roller Skates and Scooters 

Skateboards, rollerblades, roller skates and/or scooters are never to be brought to the school or church premises at any time.  If brought to school, these will be impounded for a period of time to be determined by the principal.

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Athletics/CYO Program

Overview
Fifth through eighth grade students may be on C.Y.O. (Catholic Youth Organization) teams provided they maintain the required grades in homework and behavior as listed for Honor Roll and Student Council, as well as satisfactory academic grades.  This must take precedence over after-school practice or activities. Students must wear their blue P.E. uniforms while practicing after-school sports.

Students participating in athletics should conduct themselves first and foremost as Christian people.  They should have respect for others, especially other team members and coaches.  They are to control their anger, not use abusive language, or physically try to harm anyone.  At the same time, they are striving to compete to the best of their physical ability.  The primary goal is to improve with each practice or game.

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Purpose

Corpus Christi sports has the following purposes:  to develop teamwork; to improve skills; to provide physical exercise; to develop good sportsmanship; to develop leadership; to build self-worth; to enhance organized play; to encourage a sense of belonging to a group who share a common goal; to channel the competitive spirit; and to promote fun! 

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Athletic Programs

Corpus Christi School is proud to offer the following athletic programs:

Fall  
 WinterSpring

Girls' Volleyball

Flag Football

Cross-Country

Girls' Basketball

Boys' Basketball

Boys' Volleyball

Track & Field

Soccer 

 

Through CYO (Catholic Youth Organization), students will also have an opportunity to participate in Golf and Bowling tournaments offered throughout the year. 

Note: All teams are subject to having enough athletes to field a team at the discretion of the administration.

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Registration & Fees
Students who wish to participate in sports must first fill out a medical waiver, which can be obtained and turned into the school office.  The fee for all team sports is $125 per athlete, per sport. The fee for individual sports (i.e. Cross-Country and Track & Field) is $75.00 per athlete per sport. The fees for participating in Golf and Bowling are subject to change by the CYO.  Students wishing to participate in those sports will be notified by the athletic director of the costs involved.  There is a family cap for sports fees of $450 per family. The family cap does not apply to Golf and Bowling and the second sport of the season.
 

Students will not be able to participate in any practices and games unless both the medical waiver and fees have been turned into the school office.  No exceptions.

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Eligibility
Remember the athlete is a student athlete with academics being of greater importance. A student’s behavior and academic performance is used to determine eligibility and will be checked by the administration periodically.  If a student receives a grade average below “C+” in all subjects or a failing grade in any subject, the parents will be notified.  The teacher will inform the Principal and Athletic Director and provide the grade documentation for verification.  In turn the Principal will notify the parents.  Parents are encouraged to examine what factors, at home, may be contributing to the problem.
 
If a student falls below the eligibility requirements in the middle of a grading term, they will have two weeks of probation to improve their academic standing with no consequences.  If, at the end of those two weeks, a student’s academics are still below eligibility standards, they will not be able to participate in practices or games until their academic standing has sufficiently improved.
 
If a student’s academic marks fall below eligibility standards on their report card, they will be ineligible to participate in athletics until the end of the next grading period determined by the administration.
 

Attendance at school is required for a student to participate in after school activities. The student must arrive at school before noon to participate in after school activities for that day. Exceptions to this may be approved by the Administration.

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Behavior

As stated before, students participating in athletics will conduct themselves first and foremost as Christian people.  As athletes they are ambassadors of the school, and their behavior is a direct reflection on Corpus Christi.  Students, at the discretion of the coach, athletic director, and the administration, may be benched or suspended from play due to inappropriate behavior or conduct, as well as other possible in-school consequences.

The same rules of behavior and conduct apply to the parents and spectators of Corpus Christi student athletes.  Parents and/or spectators with inappropriate behavior or conduct are subject to consequences as deemed by the administration, including, but not limited to, inability to attend games or their student’s removal from the team.

Note: Refunds for athletics will not be given due to student ineligibility or suspension.

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Playtime/Practices
At the Junior Varsity level (grades 5-6), the goal is to have every child improve and foster a love for the game.  Playtime policy at this level is for every athlete to be able to participate in every game although the amount of playtime between athletes is not necessarily equal.
 
At the Varsity level (grades 7-8), athletics becomes more competitive.  While no child will be cut from the ability to participate on a team, playtime during games is not guaranteed, although coaches will look for opportunities for everyone to play when appropriate. 
 

Participation in practices is an essential element to both a successful team and an individual’s growth in that sport, as well as physical ability.  As a result, students missing practices is harmful to both the team and themselves as athletes.  Therefore, students missing practice may result in reduced playtime during games.  Exact team policies regarding practices and playtime are at the discretion of each coach, in conjunction with the athletic director and school administration.  Each coach should be contacted with any questions regarding their specific team’s policy on this matter.

The uniform requirement for all practices and games is the Corpus Christi blue P.E. uniform unless otherwise directed by the coach.

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Sports Banquet

The sports banquet at the end of the year is a celebration of the accomplishments of every athlete. At the Varsity level, various awards are handed out at the banquet to honor certain athletes on each team. The recipients of all awards are decided by the coaches and athletic director and approved by the school administration.

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Complaint/Grievance Procedure

The first step in solving any athletic problem is to discuss it with the coach.  If this discussion is unsuccessful, the grievance may be taken to the Athletic Director.  If a resolution has still not been reached, a written grievance may be submitted. The complainant may then take the issue to the Administration. 

Written grievances should state the nature of the problem, the team and coach, the date the problem was discussed with the coach, the date the problem was discussed with the Athletic Director, the incident(s) and those involved.

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HEALTH AND SAFETY

Emergency Card
Each student shall have an Emergency Card that is complete, current, and readily available to the school. The student’s parent or guardian is required to inform the school when there are changes to a home, cell or work phone number or address, the names of persons to notify in case of an emergency, or to any medication prescription for a student. The Emergency Card shall indicate whether or not the parent or guardian gives the school permission to choose a physician in an emergency.
 
In case of emergency, the Emergency Card will be shown to the paramedics or emergency room staff to authorize treatment, provide insurance information, and to advise them if a student has any particular medical needs or is on medication. Therefore, it is imperative that the information be accurate, complete, and up-to-date.
 

When a student becomes ill or is injured, the parent or guardian will be contacted immediately. If the parent or guardian cannot be reached, another person listed on the emergency card will be contacted.

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Medications

 


The school will not furnish medications. All medications administered at school shall be provided by 

  • A release stating the nature of the medication, signed and dated by the doctor and also signed by the parent, must be provided. See Medication Authorization and Permission Form.
  • Medications administered at school must be in the original container and labeled. The day’s dosage must be sealed, labeled and have the student’s name attached. It shall be in an appropriate container, and kept in the school/nurse’s office. 
  • The student shall come to the office for medication. 
  • Because of the risk of students sharing medications, students may not carry medication of any kind to be self-administered at school. 
  • If a student requires an Epi-pen or inhaler on his or her person, a parent/guardian must fill out an Inhaler/Epi-pen authorization form. 
  • Students may not be given medicine prescribed for other family members. 
  • The medication regulations apply to both prescription and non-prescription medications.
  • Students who are diabetic are allowed to test their blood sugar at school in the health room or office and self-administer medication as necessary. The parent or guardian of a diabetic child must sign the Diabetic Consent Form and other appropriate medication permission forms and return them to the school. All medications must be kept in the school/nurse’s office and appropriately labeled as described above. School employees may not administer injections to diabetic children except in emergencies. 

No exceptions will be made to the procedure for medication. Parents/guardians may come to school and personally administer the medication.

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Examinations

A student, with the permission of the parent or guardian, may be subject to routine tests in school, including auditory, visual, and scoliosis screenings. The administration may refer a student for a complete physical examination and/or other professional help.

 Head Lice

If a case of head lice is detected in a classroom a head lice check of that classroom will be done in the school clinic. Any student with head lice will sent home and a notification will be emailed to the parents in the class.

If a student has head lice they may be treated at home or by a professional. In order to return to school the student must either be checked by the school clinic or have documentation from a professional that they are lice and nit free.

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Immunization
All directives regarding immunization, issued annually by the State of California, shall be implemented. No student may be unconditionally admitted to school unless he or she has received all immunizations required by the state of California. An up to date list of required immunizations may be found at shotsforschool.org.  All students entering a California school for the first time must have a tuberculosis screening.
 

Immunization is not required for admission if a parent or guardian presents a letter stating that such immunization is contrary to his or her beliefs, or presents a written statement from a physician to the effect that immunization is not considered safe or reasonably beneficial to the individual student.

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Health Records

Every school must comply with all Health Department requirements. Every school has a Health Record Card for each student enrolled in the school. Upon transfer to another school, the student’s health records are forwarded with the student’s transcript to the receiving school.

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Communicable Diseases

The school cooperates with the local health officer in measures necessary for the prevention and control of communicable diseases in school age children – Education Code, Section 49403(a).

A student who has been absent from school because of a reported communicable disease must have a permit issued by the Public Health Department, a physician, or a nurse before he or she is readmitted to school.  

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Allergies

Some students may have severe, life threatening allergies, such as a peanut allergy. While the school will make reasonable efforts to prevent or minimize an allergic student’s contact with allergens, the school does not promise an allergy-free environment.

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Student Sexual Conduct and Pregnancy
A primary purpose of Catholic education, whether in a school or in religious education or other parish programs, is to guide young persons in the growth and formation of Christian values and moral conduct, including Catholic teachings on the sanctity of all human and family life and a recognition that the sanctity of family life is enhanced by a loving, permanent and mature commitment.
 
While psycho-sexual development is an important aspect of the transition to Catholic adulthood, Catholic moral teachings frame this process through age appropriate expressions of affection, friendship and love. Parents are expected to love and respect each other and their children and are to be the principal role models, examples and educators for their children of these teachings. Sexual activity that is unwelcome, that threatens an individual or involves any misconduct by a youth or an adult toward another person not only violates these moral teachings but also may be unlawful under state law. Misconduct, whether it occurs in the school, church, home or elsewhere, may be subject to mandatory reporting laws and can subject youth and adults to criminal sanctions. In certain circumstances, sexual conduct, even if it is apparently consensual, must be reported and can have criminal implications if one of the participants is not yet 18.
 
However, should a pregnancy occur, the entire school or parish community should offer Christian support to the mother and father to assure appropriate pre-natal medical and counseling care so that the pregnancy can be brought to term and the infant will have an opportunity to grow and be nurtured as a child of God. In such circumstances, the principal, pastor, youth minister and other appropriate staff will meet with the pregnant couple and their parents to plan for the pregnancy, including alternatives to school and religious education arrangements that are appropriate for the medical, health and safety of the child in the womb, the pregnant couple and the school or parish community. In schools, the principal, in consultation with the Department of Catholic Schools and the pastor (for elementary and parish high schools) shall review all aspects of each case and make a determination, based on the particular circumstances, of the need for any schooling accommodations or arrangements.
 

In cases of pregnancy, the mother and father (if known) should be encouraged and assisted in obtaining professional medical care and professional counseling consistent with Catholic teachings, including teachings on the immorality of abortion, relevant to the pregnancy and the future of both parents and the unborn child. The Department of Catholic Schools in the Archdiocese can assist in the process and serve as a resource for services and referrals.

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Student Accident Insurance

The Student Accident Insurance Program is provided for all full time students in archdiocesan schools/parishes. This program assists only with medical expenses incurred because of accidental bodily injury sustained by students while attending school, while traveling to or from school or while participating in a school sponsored and supervised activity, including school sponsored sport and extended day programs. This insurance supplements any insurance maintained by the parents.  Any accident occurring on the school grounds should be reported to the principal immediately.  A copy of the insurance certificate will be included with the first parent bulletin.

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Lunch Program
Each student is expected to bring his/her own lunch to school in the morning.  PARENTS MAY NOT INTERRUPT CLASSES FOR ANY REASON WHILE SCHOOL IS IN SESSION.  If it is absolutely necessary to bring a lunch or forgotten items after the school day begins, these should be turned in to the school office, where a register is kept which tracks patterns of habitual late lunch arrival. Students are never permitted to meet parents at the school entrance to receive late lunches or homework. 
 

No child has permission to leave the school premises during the lunch period.   Lunches are available every day – parents may order in advance via internet by logging on to Lunches with Love (www.luncheswithlove.com) or Garden Café (paligardencafe.com). In the interest of ecology, students are encouraged to use reusable lunch containers when bringing their own lunches.

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Milk Program

Milk is available every school day, but must be ordered in advance.  Students may buy milk for  $40.00 for the school year.  The option to serve free milk to eligible children was not selected for our school. No child will be discriminated against because of race, sex, color, national origin, age, or handicap.  If you believe you or any individuals have been discriminated against, write immediately to the Secretary of Agriculture, Washington, D.C., 20250

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School Nutrition/Celebration Policy
Corpus Christi School aims to work with all our families with respect to their personal beliefs concerning nutrition and their child’s food intake.  Due to the diverse nature of those beliefs, Corpus Christi School seeks to create a balance between those beliefs.  Therefore, while we will not exclude certain foods on campus for school events, we will make every reasonable effort to include options that are acceptable for all.  With that in mind, it is up to every family to speak with their children regarding their own nutrition and what is acceptable for their particular family.
 
Birthday Celebrations
Birthday celebrations for students must be coordinated with the homeroom teacher and may only happen once a month.  The homeroom teacher will select the day each month that the birthdays will be celebrated and coordinate with the parents involved to ensure that healthy options will also be included in the celebration.
 
In-Class Parties
Class Parties (i.e. Christmas, Valentines, end-of-year) must also be coordinated with the homeroom teacher.  A healthy balance of foods and drinks will be offered at all class parties.
 
Curriculum
It is the policy of Corpus Christi School that faculty will refrain from using candy and sweets to aide in their own instruction, especially if the intent is for students to consume them afterwards. Presentations done by students that contain food is out of the school’s purview, but families should check with the teacher ahead of time to be aware of any allergies that students might have in the class.
 
School Bake Sales
School bake sales are run by the student council, and occur on various dates throughout the year.  The school will ensure that healthy options will be available for purchase.  Parents are encouraged to discuss with their child ahead of time their expectations for school bake sales.
 
Halloween & School Events

Halloween and other school events (i.e. In-n-Out Day) are rare, but do occur.  By nature, these events are special occasions and have a traditional focus on unwholesome foods.  Corpus Christi School will make every effort, when reasonable, to have healthy options available on those days for families who desire them.

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Safe Environment Training & Volunteer Requirements

Safe Environment Training Overview

The school and the parish religious education programs have established ongoing safe environment training programs for students, children and youth. All parents are provided home-based materials to help them understand and support their student's education regarding child sexual abuse. The approved programs include the Archdiocese of Los Angeles Self-Protection Program 1-12, Good-Touch/Bad-Touch® and VIRTUS® Teaching Touching Safety (Mandated September 1, 2006).

The Archdiocese of Los Angeles Self-Protection Program 1-12 was developed by the Archdiocese of Los Angeles to assist the parishes and school to comply with the US Conference of Catholic Bishops mandated self-protection programs.  It is to be presented annually at each grade level.

The Archdiocesan Office of Safeguard the Children works with the schools and Directors of Religious Education in the parishes to establish these programs. Questions concerning Safe Environment Training can be forwarded to the principal.

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Good-Touch/Bad-Touch

Good-Touch/Bad-Touch® is being implemented in Grades K-9 in Catholic elementary schools throughout the Archdiocese of Los Angeles. The program is designed to be age-appropriate, to support students in understanding occasions of abuse, and to give them confidence in reporting and asserting themselves in situations where they feel unsafe.

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Virtus Training

Virtus®  All adults working with children are required to attend a three-hour “Protecting God’s Children” program. It is a preventative course, designed to teach parents, teachers, catechists and youth ministers the signs to look for, as well as methods for reducing the chance for child sexual abuse. The VIRTUS training program contains material that is thoughtfully presented and will heighten your understanding and insight regarding child abuse.  The VIRTUS certification is valid for four years, and, at that time, a re-certification course must be completed. Recertification may be completed by attending a “Keeping the Promise Alive,” a 1 ½ hour refresher program or by completing online materials each month over a four-year period.


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Safeguard the Children Committee

The Safeguard the Children Committee plays a crucial role in assuring that the safeguard initiatives found in the United States Catholic Conference of Bishops Charter for the Protection of Children and Young People have been made a priority in every parish and school in the Archdiocese of Los Angeles and that the Archdiocesan safe environment programs, policies and procedures are being implemented throughout the parish/school and its community.

The Safeguard the Children Committee has six areas of focus:

  1. Monitor Archdiocesan Policies and Procedures
  2. Educate Safe Environment Programs and Resources
  3. Evaluate Parish/School Site Safety
  4. Review Parish/School Policies, Programs, and Events
  5. Assist Annual USCCB Safe Environment Pre-Audit and Audit Process
  6. Celebrate Child Abuse Prevention Month (April)
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Volunteer Requirements

The Safeguard the Children office at the Los Angeles Archdiocese has created several guidelines to help ensure the safety of the children in our schools.  Individuals wishing to volunteer on campus in a capacity that interacts with our students must complete the following requirements.

  1. Virtus Trained.  The Safeguard the Children office has mandated that ALL volunteers working with children must be Virtus trained. The Virtus certification is valid for four years, and, at that time, a re-certification course must be completed.
  2. Fingerprinted.  The Safeguard the Children office requires all parents who plan to volunteer with children on a regular basis to be fingerprinted by the Archdiocese Livescan Department.  This includes coaches, clinic volunteers, and fieldtrip chaperones.
  3. Individuals must also read and sign the Guidelines for Adults Interacting with Minors at Parish or Parish School Activities or Events or the Boundary Guidelines for Junior High and High School Youth Working or Volunteering with Children or Youth.

 Corpus Christi School is a closed campus during school hours. All visitors on campus, INCLUDING VOLUNTEERS, must sign in at the school office and obtain a Visitor’s Badge. No entrance to the school grounds will be granted through the parish office. Persons entering from the parish office will be sent to the school office to sign in. Please allow extra time for this when reporting for your volunteer service. Please return the badge and sign out when you leave the school grounds.

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Guidelines For Adults Interacting With Minors At Parish Or Parish School Activities Or Events   
Revised August 20, 2007

Adults acting in a staff, faculty, ministerial or other paid or volunteer position in the Archdiocese are role models who are called to treat each minor with respect and care. Staff members, faculty or volunteers serving either in a paid or volunteer position need to maintain professional relationships with minors whether on or off parish or parish school locations. Please review the following guidelines and sign the “Acknowledgment of Receipt” for the file at the parish or parish school where you work or volunteer.

  • Staff members/faculty/volunteers will ensure that minors are properly supervised at all times, thus providing them a safe environment. Minors must be viewed as “restricted individuals” because they are not adults and are not independent.
  • If staff members/faculty/volunteers who are supervising minors observe a situation where civil law, parish and/or school rules are being violated, they must take appropriate action immediately.
  • Staff members/faculty/volunteers should always be aware they have considerable personal power because of their ministerial positions. Therefore, they will maintain respectful ministerial relationships, avoiding manipulation and other abuses of power.
  • Staff members/faculty/volunteers must avoid assuming the role of a “father or mother figure” which may create an excessive emotional attachment for all parties.
  • Attraction between adults and minors is possible, and care and caution should be taken in all interactions. The parish/school administration should be informed immediately if such an attraction exists. Dating or sexual relationships between a staff member/faculty/volunteer and a minor are inappropriate and unethical. Dating or sexual relationships between a staff member/faculty/volunteer and a minor are unlawful.
  • Communications with minors (e.g., notes, email and internet exchanges, telephone calls) must be for professional reasons only.
  • Discussions of a sexual nature must always take place in an appropriate educational context. Sexual jokes, slang or innuendo are inappropriate when interacting with minors.
  • Staff members/faculty/volunteers will respect confidential information concerning minors or confidential information of a personal nature shared by a minor. However, if a minor shares confidential information that could pose a threat to the minor or to others, the staff member/faculty/volunteer has an obligation to notify the proper authorities.
  • When staff members/faculty/volunteers are supervising minors or young adults at parish/parish school-sponsored activities, they may not be under the influence of alcohol, may not consume alcohol in the presence of persons under age 21, nor offer alcohol to them.
  • When a staff member/faculty/volunteer is alone in a room with a minor, the door must be open or there must be clear visibility through windows.
  • Staff members/faculty/volunteers are to engage in games or sports activities with minors only in the presence of other adults, or in a place openly accessible/visible to others.
  • Staff members/faculty/volunteers planning parish/parish school events in their homes with minors must have the permission of the parish/school administration. In addition, staff members/faculty/volunteers may not have any minor in their homes without the knowledge of the minor's parent or guardian.
  • Staff members/faculty/volunteers may not drive minors unless it is to or from a parish/parish school-sponsored activity and may never drive alone with a minor. Driving minors requires parental permission slips that indicate the transportation is by personal vehicle. The parish/parish school administration must approve any use of personal vehicles. Trips involving minors must have a sufficient number of adult chaperones and minors to preclude the appearance of inappropriate personal involvement with minors.  Corpus Christi School personnel may not transport students in their vehicles.
  • Parent or guardian written permission is required for the publication of a picture of a minor.
  • Adults are permitted to interact alone with minor(s) only after complying with Archdiocesan policies regarding fingerprinting and safe environment training. They may work with minors only as part of a team if they have not met these requirements.
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Boundary Guidelines for Junior High and High School Youth Working or Volunteering with Children or Youth
Revised August 20, 2007

To ensure the safety of the children in the Archdiocese of Los Angeles, all youth volunteers, both junior high and high school students, including students who are already 18, who work or volunteer with children/youth in school or parish settings must receive training on these boundary guidelines before undertaking their ministry in the Archdiocese of Los Angeles and must sign a Code of Conduct form to verify that they understand their obligations.

ARCHDIOCESE CODE OF CONDUCT FOR STUDENT WORKERS/VOLUNTEERS

I promise to strictly follow the rules and guidelines in this Code of Conduct. I understand that any action inconsistent with or failure to take action mandated by this Code of Conduct may result in my removal from my volunteer or work assignment.

As a student volunteer I will:

  • Respect the adults and supervisors with whom I interact.
  • Safeguard at all times children or other youth entrusted to my care.
  • Treat everyone with respect, loyalty, patience, integrity, courtesy and dignity.
  • Take care to be positive, supportive and caring in my speaking, writing and actions with the children/youth.
  • Avoid situations where I am alone with a child/youth.
  • Use positive reinforcement rather than criticism or comparison when working with children/youth.
  • Cooperate fully in any investigation of abuse of children/youth. Report suspected abuse to my supervisor, or if it involves my supervisor, report it to the principal or pastor at the location.
  • Be aware that young people can easily become infatuated with a youth leader or an adult. If I sense that this is happening. I will not encourage it. I will make my administrator aware of it so that the supervisor can resolve the matter, including reassigning me to other activities.
  • Maintain appropriate physical and emotional boundaries with the children/youth.
  • Dress appropriately and not wear any clothing with offensive messages or picture.

As a Student Volunteer I will not:

  • Endorse, during my ministry, any view contrary to the teachings of the Catholic Church.
  • Commit an illegal or immoral act.
  • Smoke or use tobacco products.
  • Use, possess or be under the influence of alcohol or illegal drugs at any time while at work or volunteering.
  • Verbally threaten or physically abuse anyone.
  • Use profanity in the presence of children/youth.
  • Use discipline that frightens or humiliates a child/youth.
  • Touch a child/youth in a sexual, overly affectionate or other inappropriate manner.
  • Sexually harass, request sexual favors from, or make sexually explicit statements to anyone.
  • Place myself in a situation where my interaction with a child/youth cannot be witnessed.
  • Participate in private visits, parties or other activities with the children/youth unless approved by my supervisor.
  • Accept gifts from or give gifts to children/youth in my care without approval from my supervisor.
  • Tolerate inappropriate or bullying behavior by a child/youth towards another child/youth.
  • Fraternize with minors over the internet or through other forms of communication.
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Child Abuse Reporting

All employees of Corpus Christi School are mandated by state law to report any suspected incident of child abuse (including a verbal report from a child) to the proper authorities.  If a teacher fails to report any suspected child abuse incident, he/she risks losing his/her teaching credential.

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Zero Tolerance Policy

The Archdiocese of Los Angeles will not knowingly assign or retain a priest, deacon, religious, lay person or volunteer to serve in its parishes, schools, pastoral ministries, or any other assignment when such an individual is determined to have previously engaged in the sexual abuse of a minor.  Under the Zero Tolerance Policy of the Archdiocese of Los Angeles, any person guilty of sexual misconduct with a minor under the age of 18:

  • May not have any paid or volunteer assignment in any ministry in the Archdiocese, and
  • May not volunteer in any non-ministerial activity or event where he or she has any possibility of more than incidental contact or supervisory or disciplinary power over minors. 

Any parent or guardian who is a registered sex offender must contact the principal to discuss the requirements in order to assure compliance with the Archdiocese of Los Angeles Zero Tolerance Policy.

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Closed Campus

To preserve the academic environment and school security, archdiocesan and parish schools are designated as “closed campuses.”  No person may enter the campus unless authorized by the school administration.  Visitors must sign in and receive a badge at the school office if they are seeking information or have business to conduct with the school.

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Admissions

School Student Non-Discrimination Policy

The school, mindful of its mission to be a witness to the love of Christ for all, admits students regardless of race, color, or national and/or ethnic origin to all rights, privileges, programs, and activities generally accorded or made available to students at the school.

The school does not discriminate on the basis of race, color, disability, sex, or national and/or ethnic origin in the administration of educational policies and practices, scholarship programs, and athletic and other school-administered programs, although certain athletic leagues and other programs may limit participation and some archdiocesan schools operate as single sex schools.

While the school does not discriminate against students with special needs, a full range of services may not always be available to them. Decisions concerning the admission and continued enrollment of a student in the school are based upon the student’s emotional, academic and physical abilities and the resources available to the school in meeting the student’s need.

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Inclusion Procedures

Through the mission of the Archdiocese, our schools strive to serve children with varied learning needs. All educators in Archdiocesan schools follow “Directions for the Inclusion Process in Catholic Schools: Support Team Education Plan Process (STEP) and Minor Adjustment Plan Process (MAPP).”  Parents or guardians who feel that their student may need a minor adjustment to enable him/her to participate in the general education curriculum of the school should consult the student’s teacher and principal to determine how best to meet the student’s needs. Parents or guardians may request the “Disability Discrimination Complaint Review Process” from the principal to address unresolved issues.

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Guidelines for Admission to Elementary Schools
  • Preferences are given to active members of the parish.
  • The recommended age for kindergarten students is five (5) years of age on or before September 1, but required by December 2. 
  • The recommended age for first grade students is six (6) years of age on or before September 1, but required by December 2, unless waived by the principal. 
  • All students must comply with current California immunization and health requirements prior to enrollment.
  • The parish school will strive to have Catholic education accessible to as many students as possible, both with its educational programs and financial considerations; however, it may have insufficient resources to meet the educational and financial needs of all students.
  • The pastor and principal will review a student’s continued eligibility for enrollment in the parish school.
  • The school establishes its own procedures for admission and enrollment
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School Admission Policy

Corpus Christi School admits students of any sex, race, color or racial or ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students at the school.  The school does not discriminate on the basis of sex, race, color, racial or ethnic origin in the administration of its education policies.

The competition to enter children into Corpus Christi School and Kindergarten motivates us to clarify two points of interest to all parishioners and school families.  First, active parishioners will be given preferred consideration for acceptance.  Secondly, a clear understanding of what constitutes being an active parishioner should help. For this purpose, an active parishioner is one who:

  1. has registered in the parish at the time the family moved into the parish.
  2. participates regularly at weekend Mass in the parish.
  3. has a record of contributing $25 per week ($1,300 per year) to the parish collection.

Additional weight in the acceptance decision will be given to the following factors:

  1. Length of time the family has a history of active participation in the parish
  2. Dependable participation in some parish program or project, e.g. parish committees (liturgy, spirituality, social, service, education and resources), or the religious education programs for youth, (pre-school, religious education programs and Confirmation)

Parents with children currently enrolled are required to maintain the status described above for re-acceptance of their children each year.  To explain this point further:

  1. Children of families who do not qualify as active parishioners are accepted initially and re-accepted annually on a provisional basis only.  The provision is that the parish does not need the space to accommodate the children of active parishioners, when the child is accepted initially and in the future as well.
  2. In fairness to active parishioners, we cannot give preference to the children of a family which is not active. Consequently, while no child of a family which is not active will be asked to leave during the course of a school year, if an application  for admission is received from an active parishioner, the child of the active family will be promised the space and the child of the family which is not active will not be given preference for admission. 

We will no longer be able to honor sibling relationships in a family which is not active.
 
Corpus Christi School is an integral part of the parish program and an extraordinary educational bargain.  This explanation is an attempt to set an equitable policy and to make explicit the relationship between the parish and the school.  We value your support, and we want the school to serve our loyal parishioners to the best of our ability.

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Tuition & Development Programs

Tuition and Fees

Tuition is assigned per family according to the requirements set forth in the tuition schedule, which is enclosed in the registration packet and available in the school office. Registration fees cover the cost of books, physical education expenses, insurance, and general student supplies.

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Main Development Programs

Tuition and fees are the only source of income for the school operating budget.  In order to maintain, repair, and develop our school facilities and programs, Corpus Christi School families participate in the following:

  1. Corpus Christi School Capital Improvement Fund: Primary source of funds for capital improvements.
  2. Auction and Dinner/Dance: Annual dinner/dance to raise additional funds to support capital improvements.
  3. Ralphs/Vons Club Programs:  “No-cost” fundraisers to benefit the operating budget.
  4. Corpus Christi Golf Classic: Primary source of funds for the technology fund.
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Additional Development Programs
  1. PSA Membership Dues: Collected from families in the parish and school who join the Parish School Association, the annual dues pay for PSA-sponsored cultural enrichment programs, newcomers’ receptions, general meetings, receptions, and supplies for the teachers’ lounge.2. Class Fee: Collected at the time of registration. This fee is used for whole class purchases throughout the year instead of taking up class collections for certain events. The class fee balance is rolled over every year. On June 30th of the class’ graduation year, any remaining balance will be rolled over into the school’s operating budget as a class gift to the school.
  2. Money Tree:  At Christmas, school families are invited to give a cash donation which, when collected and divided equitably, is presented to the faculty and staff by the children as a Christmas bonus.
  3. Book Fair:  A Book Fair is held annually.  Profits from the sale of new books are used to buy books for the library and the classrooms.
  4. One-Time Fundraisers:  In the past there have been various one-time fundraisers in which families have been invited to participate. 
  5. Parent Volunteers:  Many phases of school activities are handled by parent volunteers. Parents are asked to volunteer on a yearly basis through the online Parent Volunteer Form or by signing in at the Volunteer Table during registration. A minimum of thirty hours of service per family per year is required. Should you not fulfill the minimum of thirty hours, a $20 per hour charge will be assessed. Hours are logged by signing into the volunteer book located in the front office. Parents are responsible for logging in their own hours.

All visitors on campus, INCLUDING VOLUNTEERS, must sign in at the front office and obtain a Visitor’s Badge.  Please allow extra time for this when reporting for your volunteer service.  Please return the badge and sign out when you leave the school grounds.

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Privacy & Access to Records

Confidentiality Policy

Maintaining confidentiality is the legal, ethical and professional responsibility of every member of the school community, including students, parents or guardians, teachers, aides, and all other employees.  Every member of the school community must respect the privacy of all students, families, employees, the principal and the pastor.

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Pupil Records

“Pupil records” means any record related to a student that is maintained by the school or one of its employees. It includes health records.  It does not include “directory information” or a school employee's informal notes, if the notes remain in the sole possession of the maker and are not made available to others, except to a substitute.

Only the principal, as custodian of the records, authorizes the release of pupil records. Only teachers or administrators charged with pupil oversight have the right to view or use pupil records. A teacher’s aide may view or use pupil records only with direct teacher supervision.  Pupil records may be released by judicial order such as a subpoena or a search warrant. In specific cases, such as suspicion of kidnapping, police officers may be given access to records.
 
Parents and legal guardians of minors have the absolute right to access their child’s pupil records in accordance with the school’s reasonable procedures for providing such access.  Parents or legal guardians may grant any specified person written consent to access specifically identified pupil records. In cases of legal separation and/or divorce, California state law gives the custodial parent and a non-custodial parent with visitation rights, the right to access and examine pupil records. However, only the custodial parent may consent to the release of records and has the right to challenge the content of the records and to write responses to information regarding disciplinary action. A non-custodial parent without visitation rights has no right of access to records of any kind.

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Directory Information

“Directory information” means one or more of the following items: pupil's name, address, telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous public or private school attended by the pupil.
 
The school will, to the extent possible, minimize access to student telephone numbers or personal email addresses, unless the parents or legal guardians consent to broader access. To the extent possible, users should try to minimize access to or distribution of student telephone numbers or personal email addresses, unless the parents or legal guardians consent to broader access.
 
Room parent rosters, class lists, telephone numbers, email address lists or any other personal information about families and students are considered confidential and may be used only for the purposes specified.  In no cases should commercial enterprises be given access to Directory Information.

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Parent Authorization to Use Child’s Personal Information

Whenever a student’s image, name, voice and/or work is to be published or used for non-commercial purposes, including, but not limited to, publicity, exhibits, printed or electronic media broadcasts, student publications, marketing or research, parents must execute the Parent’s Authorization to Use Child’s Image, Name, Voice and/or Work for Non-Commercial Purposes giving permission for such publication.

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Verbal/Written Confidences

Confidential information may be provided by students or parents or guardians to school employees in many ways. Students may confide in staff verbally, in writing, such as a note or a writing/journal assignment. All school employees are required to respect the verbal or written confidences of adults and students, except in cases where the health or safety of the student or others is involved.  If the confidence received relates to a health or safety issue, the pastor, principal or other person in charge or appropriate authorities must be notified promptly, keeping in mind the rights of privacy that apply. Archdiocesan policy on reporting suspected abuse of children or vulnerable adults must be followed when applicable.

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Transfer of Records & Withdrawals

Whenever a pupil transfers from one school to another, a copy of the Cumulative Student Report and the original Health Record will be transferred by the former school upon a request from the school where the pupil intends to enroll and a release from the parent or guardian. The original Cumulative Student Report remains at the school.  Parents choosing the withdraw their child from the school must notify the principal in writing.  Other forms of communication will not be considered official.

A record of the transfer, the reason for the transfer, and the name of the school to which the student is transferring or entering after graduation should be entered on the original copy of the Cumulative Student Report and in the Student Attendance Register.

Official transcripts are not given to students or parents. The school grants full credit for all work a student accomplishes up to the time of transfer.

Principals may be required by the County Board of Education to report the severance of attendance by any student.

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Withholding of Records

Under California law, a private school cannot refuse to provide student records to a requesting school because of any charges, including tuition or fees that are owed by the student or parent. However, the school may withhold from parents or guardians the grades, diploma, or transcripts of a pupil pending payment of certain amounts for damaged property, the return of loaned property or unpaid tuition or fees, in accordance with school policy.

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Cumulative Pupil Record

Full and accurate records, including standardized test results, of each student are entered on the official Archdiocesan Cumulative Student Record form and are kept on file permanently. Only authorized personnel have access to these records. Health records are maintained in a separate file.

Permanent record cards include only the following information:

  • Personal and family data with certification of name, place and date of birth of the student and the name and address of the parent or guardian having custody of the student
  • Standardized test data
  • Transcript of classes
  • Attendance information shall be included 
  • Record of withdrawal or graduation and place to which any copy of the record is sent
  • Verification of or exemption from required immunization through high school graduation
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Research Projects and Rights of Parents

Parents must be informed if research projects involving their children are to be conducted at the school and must be provided with sufficient information about the research to enable them to give informed consent. Parents have the right to withhold permission allowing their children to participate in research studies. Parents have the right to withdraw their children at any time from a research project without reprisal.

Parents have the right to request to preview the materials to be used in a research study involving their children. Requests to review the Research Materials should be made with appropriate written advance notification to the school and to the researcher.

Except in a limited range of research areas where an Institutional Review Board determines that a waiver of assent is appropriate, student assent to participation in a research project must be obtained.  If a student reaches the age of consent applicable to the subject matter of the research project, the student must be given the opportunity to provide informed consent.  Students have the right to withhold their assent and have a right to withdraw without penalty.  Students who are not participants in research studies may not be singled out in any way or penalized.

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Removal of Students from School During School Hours
No agency, organization, or person other than a parent or guardian who has custody or a delegated school employee is allowed to take a student from the school premises during school hours or immediately before or after school.

 Exceptions to this rule may be made only:

  • By the parent or guardian, when properly identified.
  • Upon the written request of the parent or guardian after proper verification.
  • By properly identified law enforcement officers when an arrest is made.
  • By properly identified representatives of law enforcement agencies, in case of emergency, as determined by the principal. 
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Interview and Removal from School of Students by Police Officers
Removal from School of Students by Police Officers

Police officers have the right during the school day to interview students who are suspects or witnesses. School personnel should not hinder the release of a student to police officers. School personnel are not liable for releasing students for this purpose, or other legitimate law enforcement purposes, which require taking the pupil from the school if they are taken with “proper standard of care” which is defined below.

Students can be removed from school during school hours by law enforcement only under the following conditions:

  • By properly identified representatives of law enforcement agencies who are making an arrest, with or without a warrant, presenting a warrant for the arrest of a pupil, or taking a student into custody without a warrant.
  • By properly identified representatives of law enforcement agencies when not making an arrest or taking a child into custody as stated above under the following conditions, with the express permission of the parent obtained prior to the release of the pupil and in cases of emergency, when the parents cannot be reached.
  • By properly identified representatives of a Child Protective Agency when taking a child into custody
Interview of a Student During School Hours by a Police Officer
Upon presentation of proper identification to the principal or his or her designee, duly authorized representatives of law enforcement agencies and the child protective agencies in the performance of their official duties shall be allowed to interview students in those cases in which an interview out of school hours is impossible, impractical or would duly interfere with the enforcement of law.

Although the law does not require it, the parent or guardian should be informed by the principal that such an interview has taken place, except upon request of law enforcement. It is the policy of the Archdiocese that an adult, either a parent or guardian or school staff person will be present for any interview unless the student selects otherwise.

Before releasing the student for the interview, the principal must exercise the “proper standard of care” which is to:

  • Obtain a business card and confirm the identity and official capacity of the police officer and the authority under which he or she acts.
  • Child Protective Agency workers may interview for the purpose of their legal obligations to investigate reported child abuse or neglect. Child Protective Agency workers are authorized to assume custody to remove a child from school.
Before a student is taken into police custody and removed from the school during school hours, the school will attempt to inform the student’s parent or guardian. The school will maintain a record of the circumstances involved. In cases of child abuse, parental notification is the responsibility of police officers.

Informing the Parent or Guardian When a Student Has Been Removed from School by a Police Officer

Legally, the responsibility of notifying the parent or guardian of a student taken from the school by a law enforcement officer or representative of a law enforcement agency rests with the law enforcement officer. However, the principal of the school should also take immediate steps to notify the student’s parent or guardian except when a minor has been taken into custody as a victim of suspected child abuse, as defined in Section 11165 of the Penal Code or pursuant to Section 305 of the Welfare and Institutions Code.  Even in the case of child abuse it is the Child Protective Agency’s duty to notify the parent or guardian.

Principals must notify the Department of Catholic Schools if a student is removed from school by law enforcement or Child Protective Services, and will maintain a record of circumstances involved.

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Guidelines Related to Possession and Use of Alcohol and Controlled Substances

State and federal law prohibit the use, sale or delivery of alcohol to persons under 21 or of controlled substances to persons of any age, without a prescription.

The school will consult law enforcement agencies when an alcoholic or controlled substance violation occurs or comes to the attention of the school, with each case to be judged individually.

Students are encouraged to seek help from a school counselor for themselves or their friends when they are experiencing alcohol or controlled substance-related problems that are not publicly known in the school or community. School personnel may provide referrals for alcohol and controlled substance abuse so that help can be offered to parents and students.

If a student is known to be dealing in controlled substances or providing alcohol on or off campus, or if a student is convicted in court for drug sale, possession or use, the student may be asked to withdraw from the school, or may be expelled.

Procedures in the Case of Suspected Possession or Use

In cases of suspected use of alcohol or controlled substances on campus, school administrators should follow certain procedures.  They should:

  • Evaluate observable symptoms
  • Attempt to determine if the student is in possession of alcohol, drugs, controlled or other harmful substances
  • Interview the student in the presence of an adult witness 
  • Request the student’s cooperation in conducting a search of his or her person and possessions (search may include the student’s locker and other locations on the school grounds; the student’s car where it is suspected that controlled or other harmful substances may be hidden)
  • Determine the need for medical attention; in cases which require emergency medical treatment, contact the parents and follow the instructions on the emergency card
  • Recommend examination by a physician
  • Provide information to parent or guardian regarding the availability of public or private resource agencies for rehabilitation

In cases where sale or possession is verified, school administrators follow these procedures:

  1. Confiscate all physical evidence obtained as a result of the investigation by sealing the evidence in a container bearing the date and the time of confiscation, the name of the student from whom it was confiscated, as well as the signature of the person(s) who confiscated it.
  2. Consult with police.  The degree of involvement by the police will be determined in each case.  If a student involved does not have a history of substance abuse or significant delinquent behavior, the police may determine that no further involvement by a law enforcement agency is necessary.

When a principal or other school official releases a minor to a peace officer, the school principal shall immediately notify the parent, guardian or responsible person regarding the release and the place to which the minor is reportedly being taken.

If an arrest is made and the student is removed from school, a representative of the law enforcement agency notifies the parent or guardian prior to the time that the student would normally return home from school.  If an arrest is not made, the student may be suspended from school. A conference with the parent and the student should be arranged in a timely manner.

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Discipline

Purpose

Discipline in the Catholic school is an aspect of moral guidance and not a form of punishment.  The purpose of discipline is to provide a school climate conducive to learning and one that promotes character development.

Discipline is maintained in a classroom or school when students work cooperatively with the principal, the teachers, and their classmates towards the attainment of the class and school objectives. However, it should be noted that the legitimate interest of the school extends beyond the school day and beyond the school hours.

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Student’s Code of Conduct

Corpus Christi School believes that if we treat one another as representatives of Christ, then we will be respectful and courteous at all times.  The following rules are meant to contribute to the well-being of each student, so we ask you to cooperate with us in keeping them.

  • Students are expected to use respectful language at all times. Inappropriate language (cursing, profanity, vulgarities, taking God’s name in vain, etc.) will not be tolerated and will result in disciplinary action.
  • Students walk (NOT run) on stairs, in corridors, and on the patio.
  • Restrooms and surrounding areas should be quiet at all times. Eating, playing, loitering, or doing assignments in the restroom are never permitted.
  • Any objects or toys considered dangerous or inappropriate ARE NOT ALLOWED on the school premises, including laser pointers.  Disciplinary action will be exercised at the discretion of the school administration.
  • Volleyballs and handballs may be used only in the designated areas.
  • Cell phones are to be turned off and kept in lockers or cubbies from the time of arrival at school until the student is off campus.  Failure to follow these guidelines will result in disciplinary action and confiscation of the instrument.
  • NO student may be in a classroom or gym without a teacher or supervising adult.
  • Use of the Internet while in school is allowed only under the direct supervision of a teacher.
  • Hanging on doors or basketball hoops is strictly forbidden and will result in disciplinary action.
  • At NO time may students take it upon themselves to select members for their teams - whether in the classroom, on the playground, or during P.E. classes.  The homeroom, P.E., or supervising teacher will choose team members. 
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School-Sponsored & Personal Parties

All school-sponsored class parties must take place on the school premises. 

When inviting classmates to a personal party (i.e. birthday), it is the policy of Corpus Christi School that a student must invite everyone in his/her class if inviting over three classmates. If a family wishes, they may invite a gender specific group (i.e. just the boys in the class or just the girls).  Leaving out any classmates is hurtful conduct and expressly forbidden by the school.

Archdiocesan Policy on Mixed Parties

Mixed parties involving pupils of the upper grades, even when they are held at home or at school, are strongly discouraged. Parents are asked to cooperate with this regulation even though, strictly speaking, the matter of parent-sponsored parties is under parental control and not that of the school. The only exception to this regulation would be a school-sponsored party having the approval of the pastor, the principal, and the parents.  Class parties (i.e., Valentine’s, Christmas, end-of-year) must be held on the school premises. The only school - sponsored dance will be held for the 8th graders at graduation.

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Maintenance of Effective Discipline

Effective discipline is maintained when there is:

  • Reasonable quiet and order in the building
  • Positive correction of behavior
  • Constant encouragement of acceptable classroom conduct
  • Firm but fair treatment of difficult students
  • Consistent follow through
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Disapproved Disciplinary Measures

The following disciplinary measures are forbidden:

  • All corporal punishment, including shaking and slapping
  • Language that is sarcastic or calculated to bring ridicule on the student, his or her parents, or background
  • Using religious exercises or important class assignments as punitive measures
  • Bizarre and unusual punishments
  • Withholding or altering rightfully earned academic grades
  • Any disciplinary action that isolates a student without proper supervision
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Plagiarism/Cheating

The act of cheating on an assessment and or plagiarizing an assignment is a serious offense and will be dealt with accordingly. Consequences may result in a zero on the assessment or assignment, as well as further disciplinary measures.

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Responsibility Notice

These are used for procedural problems rather that behavioral problems. Responsibility Notices may be given for, but not limited to, the following:

  • Dress Code violations
  • Missing Homework
  • Not having necessary supplies
  • Overdue Library Books
Responsibility Notices must be signed by parents and returned in an envelope to the teacher who issued the referral.  Repeated Responsibility Notices will be considered acts of defiance and will result in behavioral consequences.
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Conduct Referral

A Conduct Referral may be imposed for, but not limited to, the following:

  • failure to observe school rules
  • running in hall/classroom
  • disrespectful to authority figure
  • annoying to classmates
  • rude/discourteous
  • restless/inattentive
  • excessive talking/loudness
  • throwing food or any object such as spit balls, rocks, etc.
  • any behavior deemed inappropriate by the supervising adult

Conduct Referrals must be signed by parents and returned in an envelope to the teacher who issued the referral. Three Conduct Referrals in a trimester will result in a detention.

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Detention

Detention may be imposed for, but not limited to, the following:

  • gum chewing
  • destruction of property
  • offensive language (cursing, profanity, taking God’s name in vain, etc.)
  • deliberate disobedience
  • repeated rudeness to any teacher, volunteer or school personnel
  • constant disruption in classes, assemblies, or church
  • any behavior deemed inappropriate by the supervising adult
  • repeated tardiness during the school day
  • swinging from basketball hoops and/or doors
  • repeated neglect of homework assignments
  • iPad usage when not appropriate 
Students who receive a detention will be given at least one day’s notice.  Detention slips must be signed by a parent and returned to the teacher who issued the detention before detention is served.  Parents must indicate specific directions regarding dismissal of the student at 4:00 p.m.:  a) Who will pick up?  b) Where will pick up be?  c) Is student to walk home?
 

Detention periods will be held in a designated classroom on Thursdays from 3:00 – 4:00 p.m.  A missed detention will result in a make-up plus an added detention.  Repeated detentions result in a conference and possible further disciplinary action.

  • No student shall be required to remain in the classroom during the lunch break, or during any recess unless they have a meeting or it is a rainy day.
  • Detention before or after school hours is considered an appropriate means of discipline.
  • A student shall not be detained in school for disciplinary or other reasons for more than one hour after the close of the school day.
  • Under no circumstances shall a student be detained at school without the knowledge of the parent or guardian.
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Suspension
  • Any of the reasons listed for expulsion, with mitigating circumstances, are adequate cause for suspension of a student.
  • No student shall be suspended from school for more than two consecutive weeks, unless there is an ongoing police investigation of a possible crime, in which case the student may be suspended during the entire investigation.
  • Notice of suspension must be given to the parents or guardians by telephone or in a conference.
  • The principal shall schedule a conference with the suspended student’s parents or guardians to discuss matters pertinent to the suspension, especially the means by which the parents or guardians and the school can cooperatively encourage the student to improve behavior. The suspended student may be present at the conference.
  • Suspensions may be classified as at-home or in-school suspensions at the discretion of the principal.
  • In no case will a teacher on his or her own authority suspend a student.

A suspension means that the student:

  • does not attend classes during his/her suspension
  • is responsible for all work missed
  • may not participate in or attend school-sponsored activities during his/her suspension  including team sports, choir, field trips, etc.  This includes the weekend if the suspension is on a Friday.
  • If significant change in behavior and attitude is not immediately observable after suspension, the student may be transferred from the school.
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Expulsion

Reasons for expulsion are, but are not limited to, the following offenses committed by students:

  • Actions gravely detrimental to the moral and spiritual welfare of other students
  • Habitual profanity or vulgarity
  • Assault, battery, or any threat of force or violence directed toward any school personnel or student
  • Bullying, harassing or hazing school personnel or other students
  • Open, persistent defiance of the authority of the teacher
  • Continued willful disobedience
  • Use, sale or possession of narcotics, drugs or any other controlled substance
  • Use, sale, distribution, or possession of any alcoholic beverages on or near school premises
  • Smoking or having tobacco
  • Stealing
  • Forging signatures
  • Cheating or plagiarism
  • Willful cutting, defacing or otherwise injuring in any way property, real or personal, belonging to the school
  • Habitual truancy
  • Possession of harmful weapons (e.g., knives, guns, etc.) or materials that can be used as weapons
  • Membership in, active involvement in, or affiliation with a gang or group responsible for coercive or violent activity
  • Actions in or out of school which are detrimental to the school’s reputation
  • Violation of the Electronic Use policies and guidelines
  • Inappropriate conduct or behavior unbecoming of a student in a Catholic school
  • Any persistent behaviors listed under reasons for suspension are cause for expulsion
  • Use of the Corpus Christi School name and/or logo or the names or photos of any school personnel on any unauthorized website

***NOTE: Corpus Christi School Administration and Faculty reserve the right to conduct a thorough investigation of any circumstances that impact the moral, emotional, spiritual and physical well-being of the students.  This includes the right, during the investigation, to speak to students without the presence of parents.  Parents will be notified by telephone, mail or other appropriate method within a reasonable time and invited to discuss the incident and the decision rendered by the Administration.  Parents are not to obstruct the School in its proper function of preserving and promoting a fair and just process for all students.

Procedure for Expulsion

Except in cases involving grave offenses, the following steps must be taken:

  • A conference must be held with the parents or guardians, student, teacher, and principal present to advise the family that serious action is contemplated unless behavior improves immediately. In parish schools, the pastor should be notified of the conference, given an opportunity to attend, and provided a report of the discussion.
  • If behavior does not improve, the final decision will be announced at a second conference attended by the principal, teacher, and parents or guardians. If the parents fail, without cause, to attend the conference, the pastor, principal, and teacher will reach a final decision. The final decision rests with the pastor in consultation with the principal.
  • In no case will a teacher on his or her own authority expel a student.
  • Full credit will be given for all work accomplished by the student up to the moment of expulsion.
Written Record

A written record of the steps leading to expulsion must be kept on file with copies of all communications and reports.

Time of Expulsion

An expulsion may be made immediately if the reasons are urgent.  Only in exceptional cases shall expulsion of an eighth grade student who has been in the school one or more years be allowed.  If an expulsion is to take place during the last quarter of the school year or during the last semester in the case of an eighth grade student, prior approval of the Department of Catholic Schools is required before the expulsion can take effect.  If such action is contemplated, approval shall be obtained before the announcement of the final decision to the parents.

Reporting of Expulsions

All expulsions, even if they occur at the end of the year, are reported to the elementary supervisor at the Department of Catholic Schools. The County Office of Education where the school is located may require notification of pupil expulsions.

Right to Make Exceptions

The principal, in consultation with the pastor, retains the right to make exceptions in cases where mitigating circumstances call for a different response than policy suggests.

Home Study

Circumstances may arise which dictate that a student, at the discretion of the principal, be excluded from school attendance for a period of time. This is a remedy for unusual situations and is not considered a suspension. Students may be given tests, etc. outside school hours so that grades can be reported.

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Cases Involving Grave Offenses

In cases involving grave offenses, which may include a violation of criminal law or actions so outrageous as to shock the conscience or behavior of the community, the student is immediately suspended and there is no requirement to hold the initial parent-principal conference.

The procedure involving cases of grave offenses is followed when the continued presence of the student at school (even for a short period of time) will, in the reasonable judgment of the principal, pose a serious threat to the health and welfare of another student or students, or faculty members.

When immediate suspension is imposed, with probable expulsion, while the case is being investigated, the rules and the consequences of the violation should be clearly explained to the student and parents or guardians.

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Harassment, Bullying And Hazing Policy

The school is committed to provide a safe and comfortable learning environment that respects Christian values and is free from harassment, bullying or hazing in any form. Harassment, bullying or hazing of any student by any other student, lay employee, religious, clergy, or school volunteer is prohibited. The school will treat allegations of any such conduct seriously and will review and investigate such allegations in a prompt, confidential and thorough manner.

Substantiated acts of harassment, bullying or hazing by a student will result in disciplinary action up to and including dismissal of the student. Students found to have filed false or frivolous charges will also be subject to disciplinary action up to and including dismissal. For students in grades K-3, this disciplinary action shall depend on the maturity of the students and the circumstances involved. For students in grades 4 through 8, the disciplinary action may include suspension or dismissal.

Students are responsible for:

  • Conducting themselves in a manner that contributes to a positive school environment
  • Avoiding any activity that may be considered discriminatory, intimidating, harassing, bullying or hazing
  • If a student is a target of harassment, bullying or hazing, when possible, informing the other person(s) that the behavior is offensive and unwelcome
  • Reporting all incidents of discrimination, harassment, bullying or hazing to the principal or teacher

As appropriate, the students involved may be asked to complete a formal, written complaint which will be investigated and will involve only the necessary parties. Confidentiality will be maintained as much as possible.

Harassment

Harassment occurs when an individual is subjected to treatment or a school environment that is hostile or intimidating. It includes, but is not limited to, any or all of the following:

  • Verbal harassment: Derogatory comments and jokes; threatening words spoken to another person
  • Physical harassment: Unwanted physical touching, contact, assault, deliberate impeding or blocking movements, or any intimidating interference with normal work or movement
  • Visual harassment:  Derogatory, demeaning or inflammatory posters, cartoons, written words, drawings, and gestures
  • Sexual harassment: Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature
Bullying

Bullying is the habitual harassing, intimidating, tormenting, browbeating, humiliating, terrorizing, oppressing and/or threatening of another person. Bullying typically consists of direct behaviors, such as teasing, taunting, threatening, hitting, shoving, and stealing that are initiated by one or more students against a victim or victims. In addition to direct attacks, bullying may also be indirect, such as spreading rumors that cause victims to be socially isolated through intentional exclusion. Whether the bullying is direct or indirect, the key component of bullying is physical or psychological intimidation that occurs repeatedly over time to create an ongoing pattern of harassment and abuse.

Students also may be involved in cyber bullying, which occurs when students bully each other using the Internet, mobile phones or other cyber technology. This can include, but is not limited to:

  • Sending inappropriate text, e-mail, or instant messages
  • Posting inappropriate pictures or messages about others in blogs, web sites or social communication networks
  • Using someone else’s user name to spread rumors or lies about someone
Hazing

Hazing is any method of initiation or pre-initiation into a student organization or student body or any pastime or amusement engaged in with respect to these organizations which causes, or is likely to cause, bodily danger, physical harm, or personal degradation or disgrace resulting in physical or mental harm, to any student or other person.

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Student Threats

All threats by students to inflict serious harm to self or others, or to destroy property, will be taken seriously. Whoever hears or becomes aware of any threat made by a student should immediately report it to the pastor, principal, or a teacher. The principal will notify the police and the Department of Catholic Schools immediately.

The student who has made the threat will be kept in the school office under supervision until the police arrive. The parents or guardians of the student who has made the threat will be notified. Any adult or student who has been identified as the potential victim, or mentioned in writing as a potential victim, will be notified immediately.

The student who has made the threat will be suspended until the investigation by the police and school has been completed.

The decision to re-admit a student who has made a threat will be made by the principal and pastor on a case-by-case basis.

Practical jokes or offhand comments of a threatening nature will be taken seriously and will be investigated. The police may be notified and these actions may result in suspension or removal of a student from school.

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School Searches

Students’ legitimate expectation of privacy of their person and in the personal effects they bring to school must be balanced against the obligation of the school to maintain discipline and to provide a safe environment for the school community. Accordingly, school officials may conduct a search of the student’s person and personal effects based on a reasonable suspicion that the search will disclose evidence that the student is violating or has violated the law or a school rule.

School officials do not need a warrant or a parent’s permission to conduct a search of the student and/or the school’s or a student’s personal property, as long as they have a reasonable suspicion that a law or school rule is being or has been violated.
 
Students do not own their lockers or other school property. Lockers are made available to the student by the school. The student does have some expectation of privacy in his or her locker from other students.  However, a student may not exclude school officials if the school official has a reasonable suspicion that a law or school rule has been violated.
 
A student has a greater expectation of privacy concerning his or her backpack, purse, clothing and other personal effects. A school official who finds it necessary to conduct a search of a student’s backpack, purse, clothing or personal effects, must have a reasonable suspicion that the student is violating or has violated a law or school rule. The student’s parents should be notified of any such search.
 
An alert from a trained and certified detector dog is sufficient to allow the school official to have a reasonable suspicion and to conduct a search of the student’s locker, car or his or her personal property and effects. In addition to this policy on searches by the school, every student is subject to the Archdiocesan and school use and privacy policies concerning cell phones and other electronic devices, whether the devices belong to the school or to the student.
 

If a student refuses to cooperate in a reasonable search of the school or student property (including electronic devices), the student’s parents and/or the police may be called for assistance or referral.

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Electronic User Guidelines

I will make sure that my child(ren) know and obey the rules listed below for using the Internet and school technology equipment. I also understand that any violation of this agreement by my child may result in serious disciplinary consequences at school, including the loss of Internet and computer privileges at school.

  1. Be respectful of the rights, the ideas, the information, and the privacy of others.
  2. Follow instructions on the appropriate care of school technology equipment, and treat all school iPads, computers, digital cameras, scanners, SmartBoards and other school equipment with care.  Children will understand that permission is needed before using any school equipment, including iPads.
  3. iPads may not be used during recess or lunch, as well as immediately before or after school while on school premises.
  4. iPads may be used for educational purposes only. No games or other personal apps may be played or used on the iPad during school hours.
  5. Children will neither send nor receive information that is not related to schoolwork or that can be hurtful or harmful to others.  IM chatting, playing games and chat room activity are prohibited at school.
  6. Unauthorized downloading or copying music and/or photos and clip art that are copyright protected via any source is strictly prohibited as it is both illegal and unethical.
  7. Never connect to the Internet without explicit permission and supervision from a teacher, and in these cases, students are only allowed to go to sites necessary to complete assigned work.
  8. Each student must immediately report to the teacher any inappropriate sites that students may accidentally encounter, and then with the teacher's help, immediately disconnect from the site. Students will immediately report any sites or persons who demonstrate inappropriate use of on-line services.
  9. Each student shall verify the accuracy of information gathered from on-line sources and ask and receive permission to use on-line text and/or images. Each student shall give appropriate credit when using text, images or information from the Internet and respect all applicable copyright laws. Each student is required to understand that plagiarism rules apply to information gathered from Internet resources as well as from books, magazines and other media.
  10. When using any form of electronic communication, including text messaging, Internet messaging as well as any other form of electronic communication, each student shall respect the privacy and feelings of others at all times, including outside of school. Students shall not spread gossip, use or pass along inappropriate language, images or chain letters nor shall any student partake in any unauthorized capture or transmission of a digital image.

  11. Students are not allowed to post any digital photos, video or image of friends, faculty or events at Corpus Christi School on any public network site, including Facebook, YouTube, Snapchat, Instagram, etc. Comments regarding faculty or images of students in their school uniform in or outside of school are prohibited. 

  12. Each student shall respect the digital privacy and passwords of others, and each student is required to understand that there is both a legal and ethical boundary to using another person's password to access a non-public website.

  13. Students may not post information or school-related images on public Internet or social media sites. Definition: a social media site is any site where the user posts some type of profile and/or can exchange text, audio or video messages or digital media with others on a public site and/or post pictures and other content that can be viewed by others on a public site.

  14. Students that have parent permission to participate in public chat rooms, social networking and social game sites, must abide by the sites terms and conditions, including age restrictions.

  15. For each student’s own safety and well-being, as well as to protect the identity and safety of other students at Corpus Christi, as well as the image of and information about Corpus Christi School, students are encouraged not to participate in public chat rooms, social networking and social game sites (e.g., Facebook, Twitter, Snapchat, Hi5, Club Penguin, Ccub, Instagram, etc.) without appropriate parent supervision and permission.

  16. Each student is required to understand that all school rules and guidelines about harassment, bullying and civility apply to their online communications and to activities with members of and within the school community, regardless of whether students are accessing the Internet from home, school or any remote location.

  17. Each student may use only his/her own username and password at all times, and shall never use a false name or identity when using e-mail or text or Internet messaging. As a safety precaution, each student shall only use his/her own FIRST name when communicating over the Internet, and shall not indicate where any student lives, where any student goes to school, any student’s phone number(s) or the name of any other student.

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Parent/Student Complaint Review Process

Concern for the dignity and rights of each person are intrinsic to the Church’s mission as a true witness to the spirit of the Gospel. Circumstances may give rise to conflicts among students, parents and school staff. All parties are encouraged to use every available means to resolve these conflicts when they occur. However, if the involved parties are unable to resolve their conflicts, families may use the Parent/Student Complaint Review Process for additional assistance. All those participating in the Complaint Review Process are responsible for striving toward reconciliation and shall act in good faith. Legal representation is not permitted at any meeting or mediation of the Complaint Review Process. Any person filing a complaint is to be free from restraint, coercion, discrimination, or reprisal in any form.

School Level
  • The person bringing the complaint is encouraged to try to resolve the complaint by discussing it with the persons directly involved.
  • If resolution is not achieved, the complaint should be discussed with the principal (or the pastor, if the principal is the subject of the complaint).
  • For elementary schools, if the principal is unable to resolve the conflict, the principal will bring the pastor into the process as appropriate.
  • After reviewing the facts and facilitating discussion of the problem the principal will respond to the person bringing the complaint. 
Department of Catholic Schools Level
  • If the complaint is not resolved at the school or parish level, the complaint may be submitted in writing to the supervisor at the Department of Catholic Schools, outlining the concerns and reviewing the local process.
  • The supervisor will review the complaint (with such consultation as may be appropriate) in a timely fashion and will endeavor to mediate and resolve the matter.
  • However, if no agreement can be reached, the supervisor will make a final determination concerning the resolution of the complaint, based on the application of Archdiocesan and school policies and/or regulations, and communicate that determination, which will be final and binding, in writing to all parties.

In such disputes, we protect our right to interpret school rules and guidelines fairly based on truth and justice.  The ultimate goal is the child’s well being and  provision of an optimal learning environment. Any parent/guardian or other person whose conduct, in a place where a school employee is required to be in the course of his/her duties, materially disrupts class work or extracurricular activities, or involves substantial disorder, is guilty of a misdemeanor.

Any parent/guardian or other family member who upbraids, insults, or abuses the principal or any teacher of the school is risking their child(ren)’s continuation in the school.

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Archdiocesan Acceptable Use and Responsibility Policy for Electronic Communications

Electronic Communications Overview

All information used in the course of activities for or on behalf of the Roman Catholic Archdiocese of Los Angeles ("Archdiocese") or an archdiocesan school, parish, the seminary, a cemetery, or other archdiocesan department or operating unit (“Location”) is an asset of the Archdiocese and/or the Location, as appropriate. Electronic information and communications require particular safeguards and impose unique responsibilities on all users. The Archdiocese maintains a system of information security to protect our proprietary data. Integral parts of this system are the policies, standards and procedures designed for users. All users must adhere to these policies, standards and procedures for the complete system to remain viable.

These policies, standards and procedures apply to all users of technology, whether adult, child or youth, whether they are paid or volunteer staff, clergy or members of religious orders, in the Archdiocese or in any Location.

These policies, standards and procedures include, but are not limited to, maintaining data confidentiality, maintaining the confidentiality of data security controls and passwords, and immediately reporting any suspected or actual security violations. The Archdiocese prohibits the use or alteration of archdiocesan data and/or information technology without proper authorization. All users have an obligation to protect the confidentiality and nondisclosure of proprietary, confidential and privileged data, as well as personally identifiable information. 

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Definitions

Electronic communications systems include, but are not limited to, electronic mail, telecommunications systems including telephone, voice mail, and video, facsimile transmissions, stand-alone or networked computers, intranets, the Internet and any other communications systems that may be created in the future.

Electronic communications devices include, but are not limited to, regular and mobile telephones (cell phones, smart phones, walkie-talkies), facsimile machines, computers, laptops, electronic notebooks, audio and video equipment, flash drives, memory sticks, iPods®, iPads®, media players, Blackberries®, and other wireless equipment that may be created in the future.
 
Electronic communications materials include, but are not limited to, DVDs, CDs, laser discs, audio and video-tape, audio and visual recordings, films, microfiche, audio and visual broadcasts, computer operating systems, software programs, electronically stored data and text files, computer applications, emails, text messages, instant messages, and all other downloaded, uploaded, retrieved, opened, saved, forwarded or otherwise accessed or stored content.
 
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Electronic Communications Systems, Devices and Materials and Users Covered
  • All electronic communications systems, devices and materials in the schools, parishes, the seminary, cemeteries, archdiocesan departments or offices, or other archdiocesan operating units (the “Premises”).
  • All electronic communications devices and materials taken from the Premises for use at home or on the road.
  • All personal devices and materials brought from home and used on the Premises during regular business hours.
  • All personal devices and materials, regardless of where they are situated, that are used in such a manner that the Archdiocese and/or the Location may be implicated in their use.
  • All users of electronic communications systems, devices and materials, including, but not limited to, volunteers, clergy and religious, students, employees, staff or contractors associated with the Archdiocese and/or the Location.
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Ownership and Control of Communications

All systems, devices and materials located on archdiocesan premises, and all work performed on them, are property of Location and/or the Archdiocese. These systems, devices and materials are to be used primarily to conduct official Location and/or Archdiocese business, not personal business. 

With permission from the person in charge of the parish (i.e., pastor, priest administrator or parish life director), principal or other person in charge of the Location, individuals may use systems, devices and materials, including access to the Internet, for personal business and web exploration outside regular business hours or during breaks. All users are expected to conform to appropriate content management and web surfing guidelines, whether during or outside regular business hours.
 
The Archdiocese and the Locations, as applicable, reserve the right to monitor, access, retrieve, read and disclose all content created, sent, received, or stored on Archdiocese and/or Location systems, devices and materials (including connections made and sites visited) to law enforcement officials or others, without prior notice.
 
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Guidelines for Email Correspondence and Other Electronic Communications
  • All users of Archdiocese and Location communications systems and devices should use care in creating email, text, video, still images, instant or voice mail messages or in any postings on any social networking site. Even when a message has been deleted, it may still exist on a backup system, be restored, downloaded, recorded, printed out, or may have been forwarded to someone else without its creator’s knowledge. The contents of email and text messages are the same as other written documentation and cannot be considered private or confidential.
  • Email and other electronic communications are not necessarily secure.
  • As with paper records, proper care should be taken in creating and retaining electronic records for future use, reference and disclosure, as applicable.
  • Postings to “All Employees,” “All Parents,” “All Seminarians,” “All Parishioners” and the like on intranets or the Internet must be approved by the person in charge of the parish (pastor, priest administrator or parish life director), principal or other person in charge of the Location before they are sent out.
  • Use of personal electronic communications devices and materials during regular business hours should be kept to a minimum and limited mainly to emergencies.
  • Archdiocese and Location systems, devices and materials are not private and security cannot be guaranteed. Passwords and user IDs are intended to enhance system security; not to provide users with personal privacy. User account passwords for systems not controlled by a centralized user directory or authentication system must be on record with the person in charge of the parish (pastor, priest administrator or parish life director) principal or other person in charge of the Location.
  • User IDs and passwords should not be disclosed to unauthorized parties or shared with other employees, students or volunteers. User accounts are intended to be used only by the assigned party.
  • All information systems that create, store, transmit or otherwise publish data or information must have authentication and authorization systems in place to prevent unauthorized use, access, and modification of data and applications. Systems that transmit or publish approved information that is intended for the general public may allow unauthenticated (anonymous) access as long as such systems do not allow unauthorized posting and modification of the published information.
  • Any device accessed or used by minors on the Premises must include updated and functioning filters to preclude access to prohibited content. All obscene materials, sexually explicit materials including pornography, and materials that are otherwise harmful to minors or in violation of this electronic communications policy are prohibited and must be blocked. Before allowing minors to access the Internet, a responsible adult must ensure that appropriate content filters are “ON” and functioning.
  • Content filters for minors may NOT be disabled or turned “OFF” without obtaining prior permission from the archdiocesan Applied Technology Department or the person with equivalent authority at the location.
  • All files downloaded from the Internet, all data received from outside sources, and all content downloaded from portable memory devices must be scanned with updated or current virus detection software. Immediately report any viruses, tampering or other system breaches to the person in charge of the location.
  • Critical information should be copied onto backup storage periodically. Backed up information should be stored in a safe place and be available for recovery in case of a loss of the original information. Depending on the complexity of a Location’s information systems, a detailed disaster recovery plan may need to be developed.
  • Computer networks must be protected from unauthorized use. Both local physical access and remote access must be controlled.
  • Information systems hardware should be secured against unauthorized physical access.
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Prohibited Practices

Users of Archdiocese and Location electronic communication systems, devices or materials and users of personal devices and materials on the Premises under circumstances when the Archdiocese and/or the Location may become implicated in the use may not:

  • Violate any federal, state or local laws or regulations.
  • Violate any rules of conduct, codes of ethics, safe environment or any educational policies, including but not limited to those that apply to communications or the use of information.
  • Post or cause to be distributed any personally identifying information about the user or others without permission or review by a responsible adult person, unless required by the user’s job duties or assigned responsibilities. Personal identifying information includes, but is not limited to, names or screen names; telephone numbers; work, home or school addresses; email addresses and web addresses (URLs) of social networking sites or blogs.
  • Post or distribute any communications, video, music or pictures which a reasonable person, according to the teachings of the Roman Catholic Church, would consider to be defamatory, offensive, harassing, disruptive, derogatory or bullying. This includes, but is not limited to, sexual comments or images, racial or ethnic slurs, or other comments or images that would offend someone on the basis of race, creed, gender, national origin, sexual orientation, age, political beliefs, mental or physical disability, or veteran status.
  • Engage in improper fraternizing or socializing between adults and minors.
  • Engage in pirating or unauthorized copying, acquisition or distribution of copyrighted materials, music, video or film; arrange for the purchase or sale of any drugs, alcohol, or regulated substances and goods; or participate in internet gambling.
  • Post or send chain letters or engage in "spamming" (sending annoying, unnecessary or unsolicited commercial messages).
  • Record any telephone, video, or other conversation or communication without the express permission of the other participants to the conversation or communication, except where allowed by law.
  • Use electronic communications devices for designing, developing, distributing or storing any works of programming or software unless required by the duties of the job or assignment.
  • Upload, download, view or otherwise receive or transmit copyrighted, trademarked, patented, indecent or pornographic material, trade secrets, or other confidential, private, or proprietary information or other materials to which the user does not have access rights. Regarding copyrighted materials, certain exceptions are given for educational and liturgical purposes. See Archdiocese of Los Angeles Copyright and Video Screening Policy.
  • Damage, alter, disrupt, or gain unauthorized access to computers or other systems; e.g. use others’ passwords, trespass on others’ folders, work or files or alter or forward email messages in a manner that misrepresents the original message or a message chain.
  • Give unauthorized persons access to Archdiocese or Location systems, provide access to confidential information, or otherwise jeopardize the security of the electronic communications systems (e.g. by unauthorized use or disclosure of passwords).
  • Transmit confidential, proprietary, or sensitive information unless the transmission falls within the scope of the user’s job duties or assignment by a responsible adult.
  • Introduce or install any unauthorized software, virus, malware, tracking devices or recording devices onto any system.
  • Bypass (via proxy servers or other means), defeat or otherwise render inoperative any network security systems, firewalls or content filters.
  • Allow any minor to access the Internet on Archdiocese or Location communications devices before a responsible adult has checked to insure that active filtering of prohibited materials is enabled.
  • Use electronic communications devices or systems to transmit any radio frequency signal that is not permitted and/or licensed by the Federal Communication Commission (“FCC”) or that would violate FCC rules or policies.
  • Access or manipulate services, networks or hardware without express authority.
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Consequences of Violations of Electronic Communications Policy
Violations of this policy, including breaches of confidentiality or security, may result in suspension of electronic communication privileges, confiscation of any electronic communication device or materials, and disciplinary action up to and including termination of employment, removal from parish or school activities, expulsion from school, canonical review, referral to law enforcement and other appropriate disciplinary action.
 
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Corpus Christi School E-Mail Policy

E-mail between parents and faculty is encouraged for points of information.  In cases where a conference needs to be held, parents are welcome to e-mail faculty to request a conference.  Holding a conference via e-mail is unacceptable. Moral, legal, and ethical considerations need to be considered in any e-mail activity.

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Corpus Christi School Dress Code

Philosophy

As a Catholic school, our focus is on developing the whole person. We believe that a student’s appearance has an impact on his/her attitude and behavior.  Our philosophy is to create an environment of excellence in all aspects and to encourage each student’s personal commitment to these high standards.  Students are expected to comply with the uniform requirements as outlined in the dress code and should be well groomed at all times.

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P.E. Uniforms - Grades K-8
Navy blue P.E. shirts or the CCS Athletic shirt and shorts with the small white CCS logo, white crew socks and black athletic shoes are required for all students for P.E. Navy sweatpants with CCS logo may be worn for P.E. on cold days along with navy blue sweatshirt or fleece jac
Students must wear their P.E. uniforms to school in lieu of their regular school uniform on their assigned P.E. days.
Students must wear their navy blue P.E. uniforms while participating in after-school sport.
Girls Dress Code 

 

Grades TK-5
● Patricia Plaid jumper (worn with white blouse or white polo)
● Navy twill walk shorts (flat front or pleat front) with polo
● Navy twill pants (flat front, pleat front, or flare bottom) with polo
● Skorts (must be worn with polo)
● Navy or black belt (to be worn at all times with pants and shorts)
● White short or long sleeve blouse with Peter Pan (rounded) collar
● White or blue short or long sleeve polo with CCS logo tucked in
● Solid white knee-high or crew socks (no ankle or sports socks)
● Solid white, black or navy tights (no nylons or sheer tights)
● Navy sweatshirt with CCS logo (Optional)
● Navy cardigan sweater with Corpus Christi Fiberlok (Optional)
● Navy pullover with Corpus Christi Fiberlok (Optional)
● Navy fleece jacket
● Optional: Navy blazer, tie, white oxford shirt.
GRADES 6-8
● Patricia Plaid skirt or skort (must be worn with white or red polo)
● Navy twill pants (flat front, pleat front or flare) with white or red polo
● Navy twill walk shorts (flat front or pleat front) with white or red polo
● Navy or black belt (to be worn at all times with pants and shorts)
● White, Red or blue, short or long sleeve polo shirt with CCS logo tucked in
● Solid white knee-high or crew socks (no ankle or sports socks)
● Solid white, black or navy tights (no nylons or sheer tights)
● Navy or red sweatshirt (Optional)
● Navy or red cardigan sweater with Corpus Christi Fiberlok (Optional)
● Navy or red pullover with Corpus Christi Fiberlok (Optional)
● Navy or red fleece jacket
● Optional: Navy blazer, tie, white oxford shirt
Boys Dress Code
GRADES TK-5
● Navy twill walk shorts (flat front or pleat front) with navy or black belt
● Navy twill pants (flat front, pleat front, or relaxed fit) with navy or black belt
● Solid white crew socks
● White or Navy short or long sleeve polo with CCS logo tucked in
● Navy sweatshirt
● Navy cardigan sweater with Corpus Christi Fiberlok (Optional)
● Navy pullover with Corpus Christi Fiberlok (Optional)
● Navy fleece jacket
● Optional: Navy blazer, tie, white oxford shirt
● Optional: No belts for TK & Kindergarten
GRADES 6-8
● Navy twill pants (flat or pleat front or relaxed fit)
● Navy twill walk shorts (flat front or pleat front)
● Navy or black belt (to be worn at all times with pants and shorts)
● Solid white crew socks
● Navy or red sweatshirt (Optional)
● Navy or red cardigan sweater with Corpus Christi Fiberlok (Optional)
● Navy or red pullover with Corpus Christi Fiberlok (Optional)
● Navy or red fleece jacket
● White, Navy or red short or long sleeve polo with CCS logo tucked in
● Optional: Navy blazer, tie, white oxford shirt
Sweatshirts
● Grades TK-5: Navy sweatshirts with the CCS logo may be worn
● Grade 6,7 and 8: Red or navy sweatshirts with the CCS logo may be worn.
● Grade 8: Students in grade eight, with the approval of the principal, design their own class sweatshirt to be worn during their eighth grade year. Students should remember that the eighth grade sweatshirt is a privilege and not a right.
Shoes
Solid black shoes and laces are required for all Corpus Christi students. Shoes must be clean and in good condition. On occasions of free dress, NO bare feet, open-toed or open-heeled shoes, sandals, flip-flops, slippers, Uggs, thongs, or shoes with wheels or flickering lights. Extreme styles or designer shoes are not permitted.
Other Important Uniform Requirements
• Uniforms should be clean and free from holes, tears and permanent stains
• Jumpers, skirts, and skorts are to be worn at the top of the knee.
• Shorts for boys and girls must be fitted and be 2 to 5 inches above the knee (no shorter, no longer)
• Shorts and skirts are not to be rolled at the waist.
• Shorts, pants and skirts must be worn at the natural waist.
• Shirts and blouses must be tucked in at all times.
• Oversized clothes are not permitted.
• On meeting days Brownies, Girl Scouts, Cub Scouts and Boy Scouts may wear their designated uniforms.
• Tattoos of any kind (temporary or permanent) are not permitted.
• Please mark carefully ALL SWEATSHIRTS, JACKETS, LUNCH BOXES, ETC. WITH STUDENT’S FULL NAME.
• Each student in grades 1-8 must have a BOOK BAG.
** Please note: Grandfather clause of the old uniform is no longer in effect.
Hair
Hair should be neat and clean, a simple style, and should not interfere with vision. Extreme or “faddish” hairstyles or “spiked” hair is not permitted. Shaved heads or shaved portions of the head are not permitted. Bleached, dyed and weaved hair or altering the hair color in any other manner is not permitted. Gels and stiff hairsprays are not permitted. Boys’ hair must be worn above the collar and above the ears and eyebrows. Girls’ hair bands, ribbons, scrunchies, etc. should be simple and with the same colors as the uniform colors. Students will be sent home for failure to comply with the hair code.
Jewelry
Jewelry should be kept to a minimum, should be simple, appropriate and in good taste, and should not be distracting. Only one wristwatch, one bracelet, one necklace and one ring per hand may be worn, if desired. The necklace must be kept under the clothing. Body piercing ornaments are not permitted.
Girls may wear only small stud earrings. One earring may be worn per ear and must be placed on the earlobe only. For safety reasons, hoop or dangling earrings are not allowed. Dangling bracelets are not allowed. Boys may not wear earrings.
Make-up
Make-up is not allowed in any grade. Clear lip balm (not glossy) for chapped lips is allowed. Only clear nail polish or French manicure are permitted. Students may not wear acrylics.
Casual Dress
On rare occasions students may be granted casual dress days after receiving permission from the principal. Casual dress is a privilege and will be treated as such. Students who consistently violate these guidelines will have this privilege revoked.
On occasions of casual dress, students should wear appropriate clothes that conform to rules of modesty and good taste. Clothes should be clean, neat and in good condition.
• No leggings or yoga pants.
● No skin-tight or ripped or torn jeans allowed.
• No short shorts, tank tops, spaghetti straps, crop tops, spandex (skin-tight) shirts, shorts or pants. No hip-huggers.
• Shorts for boys and girls must be fitted and be 0 to 5 inches above the knee (no longer, no shorter).
• Shorts, pants and skirts are to be worn at the natural waist.
• Sagging styles: over-sized shirts or pants are not allowed.
• No backless sandals, extremely high heels or shoes with wheels.
• Socks or tights must be worn. Nylons may be worn on special occasions.
• All articles of clothing must be free of suggestive or inappropriate pictures, designs or slogans.
• No low-cut necklines.

 Failure to comply with the dress code requirements will result in disciplinary action, including a trip to the office to call home for a change of clothes. The school reserves the right to determine and restrict unbecoming styles that, in our opinion, reflect negatively on the school and/or person.

 
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Christmas Program
Boys' Dress
●Dress pants, dress shoes and socks, belt and collared shirt (no polos)
● Dark jackets and ties are strongly encouraged.
● Sweaters are not required but look nice, if not wearing a jacket.
● Hair should be neatly combed

Girls' Dresses
● Straps must be at least 1” thick, if thinner a sweater/jacket must be worn for the entire program
● Fit must NOT be hugging or form fitting from the natural waist to the knee
● Length must be appropriate length to the knee
● Please remember modesty when it comes to neckline (No cleavage)
● No open backs
● Must wear black or white tights.
● Shoe heels must be 2 ½ inches or less
● Optional: Girls may wear DRESS pants, nice blouse, and/or sweater
**Please make sure you have tried on your shoes with your dress as heels can make a dress shorter. Also, if you are altering a dress, make sure alterations are COMPLETE before seeking approval.
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May Crowning
6th-8th Grade Girls: (options)  

 

  • Tea length dresses
  • Long/floor length dresses  
  • Long skirt and blouse  
5th Grade Girls:
  • ● Tea Length dresses (mid-calf) or dress length to the knee
  • ● Long/floor length dresses or skirt and blouse
  • ● Shoe heels must be 2 ½ inches or less

 All dresses and blouses must have at least one-inch width straps, and present a style of modesty.  Also, as this is a mass, girls are expected to have their shoulders covered.  A shawl or a sweater may be worn over their dress/blouse as an option.  All dresses must be brought in for approval on the pre-assigned date.

Boys:  (8th Grade)
  • Dress shirt/Tie
  • Dress slacks
  • Dress coat
  • Dress shoes  
  • Dress socks  

All outfits must be brought in for approval on the pre-assigned date. All other grades must be in school uniform, no P.E uniform.

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8th Grade Graduation Attire
Girls

The dress code requirements for graduation are the same as May Crowning,but the dress may hit below the knee. A shawl or sweater may be worn for the graduation mass in the morning over the dress. All girls will be wearing their graduation gowns over their dresses for the ceremony in the evening. If girls would like to wear a different dress for the graduation ceremony, it must meet the same modesty requirements, but it may be knee length. All dresses that were not previously pre-approved must be brought in for approval on the pre-assigned date.  

 


Boys

The dress code requirements for graduation are the same as May Crowning. All outfits not previously pre-approved for May Crowning must be brought in for approval on the pre-assigned date.